Senior Administrative Assistant

Oracle•Nashville, TN

About The Position

Oracle is seeking an exceptional Executive Assistant to provide comprehensive administrative and organizational support to executives within Oracle Cloud Infrastructure (OCI). The role requires high efficiency, autonomy, sound judgment, business intuition, discretion, and the ability to anticipate needs and adapt in a fast-paced, ambiguous environment. The assistant will engage frequently with executives and collaborate closely with the Chief of Staff to drive operational excellence and support high-impact initiatives. The position goes beyond traditional executive support by owning executive time strategy, optimizing calendars in line with priorities and stakeholder needs, and recommending ways to improve executive effectiveness. It also supports operational and business-critical work such as onboarding, event planning, travel, and projects that improve operating cadence. The role is suited to someone who operates independently, navigates senior stakeholders confidently, and brings structure to a high-velocity organization.

Requirements

At least 6 years of experience supporting senior executives at the VP, SVP, or C-suite level.
Experience operating in fast-paced, ambiguous environments with frequent change and reprioritization.
Demonstrated ability to partner with Chiefs of Staff or senior operators on cross-functional initiatives.
Strong business acumen and ability to connect day-to-day activities to broader organizational priorities.
Exceptional organizational, problem-solving, and prioritization skills.
Sound independent judgment in high-stakes and ambiguous situations.
Proactive approach to anticipating needs and addressing issues before they arise.
Ability to build trust and credibility with senior leadership.
Ability to thrive in fast-paced, dynamic environments and bring structure to complex problems.
Ability to drive alignment across senior stakeholders without direct authority.

Nice To Haves

Experience supporting executives in a high-growth or technology environment.

Responsibilities

Exercise sound judgment when managing competing priorities, executive access, and escalations.
Own and optimize a complex, high-volume calendar in a dynamic environment with frequent changes.
Drive strategic time allocation, proactively identifying conflicts between calendar use and priorities.
Analyze how executive time is used and recommend ways to improve effectiveness.
Collaborate with the Chief of Staff on initiatives such as executive onboarding, leadership offsites, and organizational effectiveness.
Support and, in some cases, independently lead projects that improve operating cadence.
Build and maintain credible relationships while regularly interfacing with senior executives across OCI and Oracle.
Manage complex domestic and international travel, often on tight timelines and amid shifting priorities.
Plan and execute leadership offsites, executive visits, and large-scale internal events.
Handle sensitive business and organizational matters with the highest level of discretion.
Navigate ambiguity and incomplete information with confidence and sound decision-making.

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance and accidental death and dismemberment coverage
Supplemental life insurance for employees, spouses, and children
Health care and dependent care flexible spending accounts
Pre-tax commuter and parking benefits
401(k) savings and investment plan with company match
Paid vacation, with eligibility and accrual based on employment status and hours worked
11 paid holidays
Paid sick leave
Paid parental leave
Adoption assistance
Employee Stock Purchase Plan
Financial planning and group legal benefits
Voluntary auto, homeowner, and pet insurance
May be eligible for equity