Senior Administrative Assistant - Atlanta Regional Office

Dominium • Atlanta, GA

22d • Onsite

About The Position

The Senior Administrative Assistant provides high-level administrative and project support to the Development Department, including executives and their teams. This role is responsible for managing daily operations, coordinating projects, and serving as a key liaison to ensure effective communication and organization across the department. The ideal candidate is highly organized, proactive, and able to anticipate needs while managing multiple priorities in a fast-paced environment.

Requirements

• Associate’s degree required, or equivalent combination of education and relevant work experience
• Prior administrative experience required
• Proficiency in Microsoft Office Suite (Word, Excel, Access, and PowerPoint)
• Strong verbal, written, and interpersonal communication skills in English
• Ability to perform mathematical calculations at a basic to intermediate level
• Ability to learn and effectively use company-specific software systems
• Strong critical thinking and problem-solving skills
• High level of attention to detail and organizational ability
• Ability to prioritize workload and manage multiple projects simultaneously to meet deadlines
• Strong project coordination skills with excellent follow-through
• Ability to exercise sound judgment and maintain professionalism in all interactions
• Demonstrates a high level of discretion and confidentiality
• Maintains a neat, clean, and professional appearance consistent with company standards

Nice To Haves

• Two (2)+ years of scheduling or calendar management experience preferred

Responsibilities

• Provides advanced administrative and project support to department leadership and team members
• Manages complex executive calendars, including prioritization, conflict resolution, and coordination across multiple stakeholders
• Anticipates executive and team needs, proactively addressing scheduling and administrative challenges
• Coordinates meetings and events, including preparing agendas, presentations, and supporting materials
• Captures, summarizes, and distributes meeting notes, including action items and follow-ups
• Tracks and coordinate departmental projects, ensuring timelines, deliverables, and stakeholder follow-through
• Serves as a liaison between executives, internal teams, and external partners; draft and manage professional communications
• Maintains organized departmental records, correspondence, and document signature processes
• Coordinates document execution processes, including DocuSign workflows and signature tracking, with an emphasis on real estate transactions and time-sensitive agreements
• Processes expense reports, credit card coding, invoices, sponsorships, conference-related payments, and check requests accurately and in a timely manner
• Arranges travel accommodations and logistics for executives and team members
• Plans and coordinate conferences, meetings, and special events
• Identify and implement improvements to administrative processes and maintain standardized procedures
• Maintains strict confidentiality and demonstrate professionalism in all interactions
• Performs other duties as assigned

Benefits

• Competitive salary
• Incentive bonus program
• Training and development programs
• Career growth
• Community volunteer and outreach programs
• Basic Life and AD&D
• Employee, Spouse and Child Supplemental Life and AD&D
• Short and Long-Term Disability insurance
• Medical, Dental and Vision coverage
• Optional Health Savings Accounts
• Medical and Dependent Care Flexible Spending Accounts
• Voluntary Benefits (Accident, Critical Illness, Whole Life)
• Employee Assistance Program
• 401(K) plan
• Health and Financial Wellness Programs
• Paid Time Off
• Paid Holidays
• Floating Holidays
• Paid Parental Leave
• Education Reimbursement
• Employee Recognition
• Dominium Employee Emergency Fund

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree