Senior Administrative Assistant - Nursing Administration

Providence•Portland, OR

21h•Onsite

About The Position

Providence Portland Medical Center is seeking a highly organized and proactive Senior Administrative Assistant to support the Director of Nursing and the Maternal Child and Respiratory Therapy teams. This role is crucial for coordinating daily operations and ensuring priorities are met, acting as a trusted partner to nursing and clinical leadership. The position contributes to the operational effectiveness of the Assistant Administrator/PPMC and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support, and also supports other managers as needed. Providence caregivers are valued for their contributions to patient-focused, whole-person care built on understanding, commitment, and mutual respect, with an emphasis on empowering employees.

Requirements

5 years of work experience in the hospital or general business setting
2 years spent in a position such as executive/administrative secretary
Public relations or customer service based experience
Experience in data entry

Nice To Haves

1 or more years of work experience in healthcare
2 or more years of senior or executive level administrative support, inclusive of project management work
Expert level work experience with Microsoft Office 365 products to include software programs such as Word, Excel, PowerPoint, and Outlook
Ability to navigate SharePoint professionally is a plus

Responsibilities

Managing complex calendars
Coordinating meetings and events
Preparing agendas and follow-up actions
Facilitating communication across departments
Supporting projects, purchasing activities, and operational priorities
Providing secretarial and administrative support to the Assistant Administrator/PPMC and Director of Mission Integration/Providence Portland Medical Center
Supporting other managers as needed