Senior Administrative Assistant

Embry-Riddle Aeronautical University • Prescott, AZ

3d

About The Position

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university. For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery. As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity
The Senior Administrative Assistant to the Dean supports the Dean of the College of Aviation at the Prescott campus. The College of Aviation currently serves approximately 1,400 students and is continuing to experience enrollment growth and increased research activity. In this context, the Senior Administrative Assistant to the Dean plays a critical role in advancing the mission of the College and creating an environment where students, staff, and faculty can be successful. This is a position of significant responsibility and impact, with core leadership, organizational, and team-building components.

Requirements

• High school diploma or GED required
• 1-3 years of administrative or related experience
• Demonstrates sound judgment, discretion, and the ability to maintain confidentiality while building trust with internal and external stakeholders.
• Works independently with a high level of professionalism and maturity, making effective decisions and knowing when to seek guidance or escalate issues.
• Exceptional written and verbal communication skills, with the ability to produce clear, concise, error-free, and professional communications.
• Highly organized with strong attention to detail and a commitment to accuracy and excellence.
• Dependable, proactive, and conscientious, with a consistent professional demeanor.
• Strong proficiency in technology and office tools, with the ability to quickly learn and adapt to new systems and platforms.

Responsibilities

• Provide comprehensive administrative support to the Dean, including managing schedules, appointments, travel arrangements, tours, and reimbursements.
• Serve as a primary liaison on behalf of the Dean, interfacing with internal stakeholders and external constituencies such as industry partners, advisory boards, VIP visitors, and university leadership.
• Support strategic initiatives by tracking key performance indicators, maintaining data, and preparing reports for College and departmental leadership.
• Coordinate College leadership meetings, including scheduling, agenda development, and hosting (including meals and logistics).
• Manage communications on behalf of the Dean, ensuring professionalism, accuracy, and timeliness.
• Oversee purchasing and operational logistics for the Dean’s office and organize technology tools and electronic data systems for leadership use.
• Provide mentorship and guidance to administrative staff across the College, promoting consistency, collaboration, and professional development.
• Serve as the first point of contact for external engagement with the College of Aviation.
• Act as liaison with Facilities and other departments regarding the Dean’s suite, shared spaces, and broader College needs.
• Support collaboration across the College by working closely with the Provost’s office and peer colleges, and by fostering a culture of teamwork and shared goals through servant leadership.
• Coordinate resources and training opportunities to support administrative staff across the College.
• Lead coordination and communication for the College’s advisory boards: Serve as primary liaison to the Aviation Advisory Board (AAB) and Industry Advisory Board (IAB) Coordinate schedules, agendas, and meetings Host and manage all aspects of advisory board meetings Maintain member profiles, contact lists, and related web content Manage MS Teams and other platforms used for communication and data sharing
• May provide oversight to student employees within the College office, as applicable.

Benefits

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED