Senior Administrative Assistant

Commonwealth of Massachusetts • Boston, MA

10h • Hybrid

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill a full-time Senior Administrative Assistant position to support the Office of the General Counsel and the Strategic Litigation Unit. This position will be based in Boston and is eligible for a hybrid work schedule. CPCS is dedicated to fighting for equal justice and human dignity by supporting clients in achieving their legal and life goals, zealously advocating for the rights of individuals, and promoting just public policy. The agency is committed to protecting the fundamental constitutional and human rights of its assigned clients through zealous advocacy, community-oriented defense, and excellent legal representation. CPCS embraces and endorses diversity, equity, and inclusion as core values, aiming to ensure its management and staff represent a broad range of human differences and experience, provide a respectful work climate that supports success, and promote the dignity and well-being of all staff members. The Office of the General Counsel provides legal counsel to the Agency and represents it before the Legislature and Executive Branch, including drafting, filing, analyzing, and tracking legislation. The Strategic Litigation Unit (SLU) focuses on the right to counsel, the elimination of systemic injustices impacting CPCS clients, and systemic and institutional reform through litigation and data analysis. The Senior Administrative Assistant will be seated in the Office of the General Counsel but will also support the Strategic Litigation Unit, providing broad administrative services and taking the lead on processing Public Service Loan Forgiveness certifications for private counsel vendors. This is a full-time (35 hours/week) position and reports to the Assistant General Counsel.

Requirements

• Associate’s degree in a related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required
• Access to home internet access sufficient to work remotely

Nice To Haves

• Typing skill of 50 to 60 wpm preferred
• Previous experience in a legal setting is preferred

Responsibilities

• Processing Public Service Loan Forgiveness certifications for private counsel vendors
• Providing a broad range of administrative support, including phone reception, word and data processing, filing, copying, scanning, and redacting legal documents
• Maintaining and organizing paper and electronic files
• Processing, filing, sending, and responding to written and electronic correspondence
• Assisting with other projects to improve the quality of legal representation and to enhance client services, including researching and responding to client requests for documentation
• Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels
• Assisting with front desk coverage including all receptionist responsibilities as needed
• Maintaining and updating department websites
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree