Senior Administrative Assistant
About The Position
The Senior Administrative Assistant provides high-level administrative and operational support to the Chairman and Chief of Staff, serving as a key partner in ensuring the efficiency of executive and office functions. This role requires strong organizational skills, sound judgment, and a high degree of professionalism. The ability to manage multiple priorities in a fast-paced environment is essential. Confidentiality is critical, as this role regularly handles sensitive and proprietary information. The ideal candidate is highly technology savvy, detail-oriented, and demonstrates a strong commitment to punctuality and accuracy in all tasks.
Requirements
- Bachelor's degree preferred or equivalent work experience
- Minimum 5-8 years of Administration experience/3-5 years’ experience directly supporting senior corporate executives
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams)
- Excellent written and verbal communication skills.
- Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.
- Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
- Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
- Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.
Nice To Haves
- Knowledge of commercial real estate a plus
- Experience: CoStar, Realcore, Concur, Docusign
Responsibilities
- Manage complex and dynamic executive calendar, including prioritization of meetings and scheduling across internal and external individuals
- Oversee high-volume email management on behalf of the Chairman, including drafting responses, prioritizing communications, and ensuring timely follow-up
- Coordinate all aspects of domestic business travel, including itineraries, accommodations, and logistics
- Prepare for executive meetings by conducting research, compiling briefing materials, and maintaining marketing packages
- Facilitate weekly company and Investment Committee meetings, including scheduling, agenda preparation, note-taking, and tracking action items to completion
- Oversee preparation and distribution of weekly departmental reports, ensuring accuracy and timeliness
- Serve as the primary liaison for office vendors, maintaining strong relationships and ensuring service quality
- Oversee office operations, including supply inventory management and coordination of company-wide lunches and events
- Maintain organized digital and physical filing systems, ensuring efficient document management and accessibility
- Perform notary services for company documents as required
- Handle confidential information and sensitive matters with the highest level of discretion
- Execute special projects and administrative initiatives, often requiring independent judgment and problem-solving
- Provide regular status updates to leadership on priorities, ongoing tasks, and project progress
- Errands for the Chairman, both business and personal, as needed.
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Number of Employees
101-250 employees
