Senior Administrative Assistant
About The Position
This position will provide administrative support to the department chair and faculty of the Department of Sociology, Anthropology, and Social Work. This includes developing and managing main office administrative functions that allow the department to run efficiently and smoothly, assisting in all logistical aspects of departmental event planning and execution, hiring, supervising, and training undergraduate student employees, providing personal, e-mail, and telephone reception to a wide constituency, and assisting with the maintenance of marketing materials for student recruitment. The position will also monitor all departmental-wide budget and purchasing, including restricted funds and gift/endowment funds. The administrative assistant will also regularly interact with and support students, therefore contributing to their overall satisfaction with the department.
Requirements
- High school diploma or equivalent.
- 4 years of full-time administrative support experience in a professional office environment.
- Excellent written communication skills, including the ability to use appropriate grammar, punctuation, and spelling.
- Proficiency with Microsoft Office software (especially Word, PowerPoint, and Excel).
- Experience protecting and maintaining the confidentiality of information.
- Experience managing and reconciling budgets and analyzing financial data.
- Experience with supporting the hiring function within a professional organization.
- Currently authorized to work in the United States on a full-time basis.
Nice To Haves
- Associates Degree.
- Ability to work as a cooperative member of a professional office.
- Experience supervising and delegating work to others in a professional environment.
- Excellent interpersonal skills.
- Experience with Banner self-service.
- Experience with Cognos.
- Experience with event planning.
- Experience with Canva.
Responsibilities
- Developing and managing main office administrative functions
- Assisting in all logistical aspects of departmental event planning and execution
- Hiring, supervising, and training undergraduate student employees
- Providing personal, e-mail, and telephone reception to a wide constituency
- Assisting with the maintenance of marketing materials for student recruitment
- Monitoring all departmental-wide budget and purchasing, including restricted funds and gift/endowment funds
- Regularly interacting with and supporting students
Benefits
- health and dental insurance
- retirement
- paid time off
- tuition assistance
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
