Senior Administrative Assistant

Freeport-McMoRan•Claypool, AZ

8h•Onsite

About The Position

Under general supervision, this position provides complex and diversified administrative support for the leadership and staff of a functional unit at the assigned site. The role involves performing specialized secretarial and administrative tasks, preparing various documents, creating computer forms, compiling statistical data, and coordinating meetings, luncheons, and seminars. Responsibilities also include managing office supplies, preparing agendas and minutes, coordinating travel arrangements, processing expense reports, interpreting policy for problem resolution, and maintaining complex electronic and paper filing systems. The position is located at the Miami smelter and rod plant, situated 90 miles east of Phoenix, in Arizona's historic Globe-Miami mining district.

Requirements

Five (5) years of Administrative/Secretarial experience
Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English
Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
Must be able to work in a potentially stressful environment
Candidates may be required to pass a medical exam
Candidates must pass all required training and/or testing
Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws

Nice To Haves

High School diploma or GED
Experience with Concur

Responsibilities

Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
Prepare and type memoranda, letters and reports
Create computer forms, templates and tables
Compile statistical data
Arrange meetings, luncheons and seminars
Coordinate or prepare a wide variety of complex financial and operational reports
Responsible for ordering office supplies and other miscellaneous purchases
Prepare agendas and transcribe and distribute minutes of committees, commissions and meetings
Coordinate travel, including air, hotel and car rentals; as well as process expense reports
Interpret established policy and provide information for the resolution of problems
Set up and maintain complex electronic and paper filing systems
Perform other duties as required