Senior Administrative Assistant

Ulteig•Fargo, ND

17h•$25 - $34•Hybrid

About The Position

Ulteig is seeking an outstanding, engaging, highly organized Senior Administrative Assistant I to work in our Fargo, ND office. The Senior Administrative Assistant will perform a wide range of administrative and office support activities for office locations, senior-level leadership, and the company.

Requirements

A high school diploma or equivalent (GED) is required; a two-year technical degree is preferred.
A minimum of five years of administrative experience is preferred.
Proven proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as other relevant technologies.
Proven history of successfully supporting senior-level leadership with calendar management, travel coordination, expense management, event planning, and meeting coordination.
Excellent verbal and written communication, time management, analytical, interpersonal, and organizational skills.
Strong attention to detail, accuracy, follow-through, and the ability to manage multiple projects while meeting deadlines.
Ability to work both independently and collaboratively with individuals at all levels of the organization in a team environment.
Proactive, resourceful, self-motivated, and forward-thinking, with the ability to identify opportunities and propose solutions that improve team, department, and company performance.
Ability to mentor and coach others.
Ability to work effectively in a dynamic, fast-paced environment.
Ability to maintain confidentiality.
Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
Must have authorization to work permanently in the U.S.

Nice To Haves

a two-year technical degree is preferred.
A minimum of five years of administrative experience is preferred.

Responsibilities

Provide significant administrative support to specific office locations and senior-level leadership, including, but not limited to, managing calendars, coordinating travel, processing expenses, supporting event and meeting management, and assisting with special projects.
Assist with and support operational process and procedure improvements.
Assist with and support employee development and new hire training.
Perform general clerical duties, including photocopying, scanning, emailing, reporting, binding, and mailing projects, as needed.
Retrieve, assign, and complete requests for information and administrative support submitted through the help desk ticketing system and in person.
Provide excellent customer service to both internal and external clients.
Assist in the preparation of meetings and town halls.
Create life-event acknowledgements, including cards, flowers, gifts, memorials, and related communications.
Act as a backup for other administrative and office support staff.
Complete errands and perform all other duties as assigned.
Follow all company policies and procedures.