Senior Administrative Assistant

Regency Centers•Westport, CT

18d•$68,000 - $78,000•Onsite

About The Position

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a full-time Senior Administrative Assistant to join our regional office located in Westport, CT. This person will perform advanced, diversified, and confidential secretarial and administrative duties in a proactive manner, to ensure maximum efficiency of daily administrative operations. This person will also administer and communicate operational decisions on behalf of the leading local officers, when appropriate.

Requirements

Associate’s Degree in Business Administration, Office Management or related field
At least 3 years of experience as an administrative assistant, to include some supervisory experience
Proficiency in Microsoft Office applications
A Bachelor’s degree may be considered in lieu of the required years of experience
High level of integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
Must possess strong attention to detail, organization, priority setting and time-management skills
Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
Must have good customer and task focus, coupled with interpersonal savvy and perseverance skills
Must have a high energy level with a positive, upbeat attitude. Must be conversational and people oriented
Ability to work at times with minimum supervision in a multi-task, dynamic, team environment

Nice To Haves

Bachelor's Degree in Business Administration, Office Management or related field
Prior experience in the retail commercial real estate industry strongly preferred
Notary Public designation

Responsibilities

Oversee administration processes to ensure smooth daily operations for the Northeast Investment Team (One VP and two Investment Mangers).
Provide administrative support such as with mail, word processing, filing, copying, travel arrangements, scheduling appointments, supplies, notarizing documents, and help in preparing overall investment materials.
Process contracts, vendor agreements and/or leases to ensure that they are properly assembled and distributed to appropriate parties.
Handle accounting-related responsibilities such as expense reports, check requests, invoice processing, and maintains required office supply needs.
Prepare presentations for high-level business meetings and plan scheduled events.
Answer incoming telephone calls, interact with high-level personnel, and respond to inquiries from internal and external customers.
Serve as a liaison to Human Resources involving issues with employee relations and staffing.
Serve as the Office Coordinator for the three Northeast Offices (Westport, Garden City, Bronxville), overseeing annual office budgets, ordering of supplies, materials, and other day to day operational needs.

Benefits

Work/Life Balance
23+ PTO days annually
11 paid holidays (in addition to PTO)
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Health Advocacy + Employee Assistance Program (EAP)
Financial Security
401(k) with a generous company match plus corporate profit sharing
Anniversary stock grant awards
Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
100% company paid Life Insurance/AD&D and Disability Insurance
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Student loan repayment resources
Health and Wellness
Medical, Dental and Vision Insurance
Award winning and incentives-based wellbeing program through Personify Health
Family planning, mental health, and pain management programs
Community Focused
52 hours per year of paid Volunteer Time Off
Company gift matching
Growth and Development
Tuition reimbursement
Continued education opportunities
LinkedIn Learning premium subscription
Professional membership support
Employee Resource Group