Senior Administrative Assistant

Seattle University Electrical and Computer Engineering • Seattle, WA

47d • $22,737 - $23,800 • Onsite

About The Position

Seattle University is seeking a Senior Administrative Assistant to provide comprehensive administrative support for the Kinesiology program. This role involves assisting with daily operations, financial processing, academic scheduling, student and faculty support, information management, and event coordination. The university is committed to innovation, diversity, and a Jesuit Catholic mission, fostering an inclusive and welcoming environment.

Requirements

• High school diploma or equivalent and two or more years of administrative office support experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office programs, including Word, Excel, and Outlook.
• Willingness to learn University systems, including Workday.
• Experience maintaining a website or willingness to learn.
• Ability to communicate effectively in writing, by phone, and in person.
• Ability to work effectively with multiple stakeholders across the College and University.
• Excellent customer service skills and the ability to create a warm and welcoming environment.
• Strong collaborative and teamwork skills when working with students, faculty, staff, and University partners.
• Ability to organize, prioritize, and manage multiple responsibilities successfully.
• Strong attention to detail and ability to follow financial and administrative transactions through completion.
• Ability to maintain confidentiality, take direction, work independently, and problem-solve.
• Demonstrated commitment to diversity and the University’s mission, vision, and values.

Nice To Haves

• Bachelor’s degree.
• Experience working in an academic environment or higher education.
• Experience with financial administration, reconciliation, reimbursements, invoice processing, or similar financial transactions.
• Experience with Workday or a similar financial/HR system.

Responsibilities

• Provide day-to-day administrative support for the Kinesiology program in coordination with the Program Chair and Program Manager, including front desk support, maintaining lists, managing files, mail, and program records, coordinating faculty office needs, and ordering office supplies.
• Support financial processing and reconciliation for the College of Nursing and Health Sciences by reviewing and tracking financial transactions, processing reimbursements, invoice payments, and purchasing transactions in Workday, and assisting with financial reports.
• Support adjunct contracts, faculty payments, stipends, and related documentation.
• Assist the Kinesiology Program Chair and Program Manager with class scheduling and course information in University scheduling systems, compiling reports, scheduling meetings, and maintaining program information.
• Provide administrative support for Kinesiology students, including maintaining advising information, assisting with registration, monitoring enrollment, and maintaining student program records.
• Provide routine administrative support to Kinesiology faculty, including room reservations, guest parking requests, catering, and photocopying.
• Assist with administrative aspects of faculty hiring and onboarding.
• Maintain program records, distribution lists, faculty and advising information, student resources, meeting minutes, and assist with updates to program webpages, newsletters, and reports.
• Provide administrative and logistical support for Kinesiology events, including space reservations, guest speaker arrangements, catering, and payments.
• Provide meeting coordination, preparation of materials, room reservations, technology coordination, meeting minutes, and correspondence to the Kinesiology Program Chair and Program Manager.
• Perform other duties as assigned by the Kinesiology Program Chair, Program Manager, or Director of Budget & Operations.

Benefits

• Three different medical plans
• Dental insurance programs
• Vision insurance programs
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Up to a 10% employer contribution for retirement benefits (5% nonelective employer contribution and dollar-for-dollar match of voluntary contributions up to 5%)
• 100% paid tuition benefits for the employee and dependents
• Subsidized transportation benefit
• Wellness program with free access to an onsite fitness facility
• Wide variety of campus events
• Generous holiday schedule, including a paid holiday break closure in December
• Vacation leave
• Paid sick leave
• Paid community service leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED