Senior Administrative Assistant

Cynet Systems•Indianapolis, IN

23h•Onsite

About The Position

The Senior Administrative Assistant will serve as a Strategic Administrative Partner supporting the Wave Lead across U.S. sites for ASPIRE, an enterprise-wide business transformation program centered on harmonized processes and SAP S/4HANA. The role is part of each Wave Lead Team and helps align support across waves while promoting operational excellence, team development, change management, logistics, scheduling, planning, and communication. The position is onsite daily from 8 a.m. to 5 p.m. and requires proactive, independent support for leadership activities, including complex calendar and travel scheduling and leadership correspondence. The successful candidate will support the Wave Lead and, where applicable, Lead Team members with organizational activities; facilitate meetings and decision-making; support wave and functional teams in meeting milestones; manage templates and documentation; coordinate events and workshops; and contribute to project delivery and program strategy. The role also connects leadership with the broader department and ASPIRE program to support cooperation and leadership team effectiveness.

Requirements

Associate or bachelor's degree in a related field; a bachelor's degree is preferred.
5–7 years of experience in an administrative assistant role or comparable activity.
Experience with project management approaches, tools, and project lifecycle phases, including Agile.
Strong knowledge and experience using Google Suite.
Experience with collaboration tools and working in virtual teams.
Demonstrated ability to organize, coordinate, and integrate multiple streams of information and activities.
Strong problem-solving skills and ability to exercise experienced judgment.
Ability to handle highly confidential and critical information.
Strong interpersonal and communication skills and ability to work within regional and organizational leadership teams.
Strong verbal and written communication skills.
Detail-oriented, with excellent organizational and process management skills and ability to learn quickly in a fast-paced environment.
Ability to cultivate strong, trusting relationships with executive leaders.
Excellent time management skills and ability to complete multiple competing activities to a high-quality conclusion.
Willingness to learn new skills in a rapidly changing environment and build lasting business relationships.
Availability to work onsite daily from 8 a.m. to 5 p.m.

Nice To Haves

Bachelor's degree in a related field.

Responsibilities

Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
Assist with travel, expenses, meetings, and calendar administration.
Drive leadership meetings when requested, plan agendas, and support timely, well-informed decision-making.
Provide guidance, operationalize and monitor work execution, and maintain connectivity with the delivery organization.
Maintain templates and documentation to support the Wave Lead.
Support wave and functional team activities to meet established milestones.
Plan and execute meeting wrap-ups with internal and external stakeholders, including agendas, documentation, and action-item tracking.
Independently manage events and internal and external workshops for the manager or team.
Collaborate on organizational and group projects as a project lead or member, from conception through implementation and monitoring results.
Execute the Change Control Process for assigned areas of responsibility.
Drive reporting activities and provide accurate status updates and progress reports.
Implement and manage status and progress reporting, project templates, and documentation management.
Identify strategically important topics and implement them within the area of responsibility.
Contribute to, drive, and implement program goals, vision, and strategy.
Introduce new methodologies and tools into the management group independently.
Support identified projects to ensure successful program delivery.
Serve as a communication bridge between the manager and department to foster understanding, cooperation, and leadership team effectiveness and cohesiveness.