Senior Administrative Assistant

ICONIQ • San Francisco, CA

19d • $110,000 - $120,000 • Onsite

About The Position

This role sits within ICONIQ Venture & Growth, which partners with founders defining the future of their industries to transform the world. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.

Requirements

• 2+ years of experience in an administrative support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication skills and ability to work with stakeholders at all levels
• High level of discretion, professionalism, and sound judgment
• Proactive, solutions-oriented mindset with strong attention to detail
• Experience with Microsoft Office required; familiarity with Salesforce or project management tools is a plus
• Interest in using technology and tools to improve workflows and productivity

Nice To Haves

• Experience in private equity, investment banking, or consulting environments is a plus
• Familiarity with Salesforce or project management tools is a plus

Responsibilities

• Manage complex, high-volume calendars across multiple time zones, ensuring priorities are clear and schedules run smoothly
• Coordinate domestic and international travel, often on short timelines
• Support day-to-day operations of the Partner, ensuring seamless execution of meetings and activities
• Maintain and organize data across systems, including contact management and tracking interactions and initiatives
• Collaborate closely with the Growth Support Team and colleagues across the firm
• Improve administrative processes by building systems that enhance efficiency and organization
• Assist in planning and executing internal and external events
• Manage expense reporting, including receipt collection and monthly submissions

Benefits

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees