Senior Administrative Assistant to the Senior Executive Assistant to the President and Founder

ANDREW WOMMACK MINISTRIES INC•Woodland Park, CO

2d•$4,817 - $4,999•Onsite

About The Position

The purpose of the Senior Administrative Assistant position is to come alongside the Senior Executive Assistant in managing the daily tasks of the office to ensure accuracy, efficiency, and professionalism in the areas of correspondence, itinerary and travel planning, financial activities, reporting, and assisting with scheduling.

Requirements

Excellent computer skills and proficient in Excel, Word, Outlook, PowerPoint, and Smartsheet or other project management software.
High comfort level working in a fast-paced environment.
High level of organization, flexibility, resourcefulness, efficiency, and a professional demeanor in the challenges presented.
Strong attention to detail, excellent follow-up skills, problem-solving, and analytical skills.
Perform with integrity, excellence, high initiative, and professionalism in every work situation.
Able to handle changing priorities, diverse day-to-day responsibilities, as well as non-routine circumstances when they arise.
Scheduling and time management skills.
Excellent research skills and the ability to interpret data from varied sources.
Excellent verbal and written communication skills.
Ability to work independently with little supervision.
Creates an appearance of professionalism.
Ability to work effectively with peers, managers, and other departments.
Projecting a positive image of the Ministry when interacting with callers, visitors, students, and people of varying levels of professional expertise.
Candidate should be easy-going, have a good sense of humor, not be easily offended, and smile often.
Handle people in a manner that shows sensitivity, tact, and professionalism.
Ability to handle personal, sensitive, and confidential information with discretion.
Must be friendly, warm, and personable.
Must have a personal relationship with Jesus Christ.
Must sign the Statement of Faith.
A high school diploma or equivalent education is required.
Ability to travel between AWM HQ and Charis Bible College locations in Woodland Park, CO.
Must be dependable and punctual.
Type 60 plus wpm with at least 90% accuracy.
Must pass all required checks.

Nice To Haves

A minimum of an associate's degree is preferred.
Charis Bible College graduate and/or AWM/Charis employee preferred.
Computer training and certifications are desirable.
Any course of study for Administrative Assistant-level positions is ideal.
Minimum of two (2) years’ experience in an Administrative Assistant position preferred.
Strong work tenure: 2+ years’ experience supporting management, preferably in a non-profit organization.

Responsibilities

Sort and distribute incoming correspondence, including mail and emails.
Respond to emails, phone calls, and correspondence, including the Executive office inbox.
Respond to speaking engagement inquiries.
Assist with creating itineraries, booking flights, car rentals, and hotels, along with other travel arrangements and scheduling for conferences, events, and churches.
Assist with honorariums, product for guest speakers, and update teaching topic.
Oversee the VIP photo wall, including scheduling photo shoots at events.
Schedule, coordinate, and direct special lunches for guests in the office and for conferences and events.
Keep the office stocked with drinks and snacks.
Schedule dry cleaning for TV shoot clothes.
Work with specific departments on sponsorship opportunities for local, state, and nationwide events.
Work with Media teams on video/promotional requests.
Reconcile credit card statements and submit payment requests in Sage.
Update the senior executive calendar for vacations, events, and meeting travel dates.
Add Creative Performance schedules to the calendar.
Maintain and organize files, both electronic and hard copy.
Write and update policy, procedures, and processes accordingly for all tasks.
Communicate filming dates to TV and GTN teams and maintain their calendars.
Assist with scheduling GTN shoots and participate in meetings.
Assist the HR team with birthday, anniversary, and Christmas card orders, including coordinating employee anniversary letters and scheduling meetings with employees.
Post church meetings and speaking engagements on SharePoint.
Maintain CD mechanical licenses and reporting.
Maintain the Give Account tracking sheet.
Flower and gift ordering for Christmas, Sympathy, and Miscellaneous.
Other duties and special projects as assigned.