Senior Administrative Assistant

CityofOttawa•Ottawa, ON

7d•Onsite

About The Position

You are responsible for providing a wide variety of confidential administrative support services in support of the Director. You serve as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes. Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.

Requirements

Completion of 2 years of community college in Business/Office Administration
Minimum of 3 years of related clerical/administrative experience
Relevant dispositions of regulations and legislation pertaining to the branch
Branch goals, objectives, policies and procedures
The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
General knowledge of MFIPPA regulations
Council reporting procedures
Principles and practices of office management
Record keeping, filing and general office procedures
Database and records management practices
Information verification and basic statistical analysis techniques
Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required
English oral, reading, writing

Nice To Haves

General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset

Responsibilities

Providing a wide variety of confidential administrative support services in support of the Director.
Serving as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate.
Conducting research and compiling documentation and data in support of branch projects or departmental inquiries.
Generating and making revisions to reports.
Creating and updating databases and project files.
Coordinating administrative processes.