Senior Administrative Assistant
About The Position
Cosette Pharmaceuticals, Inc. is a US-based, fully integrated pharmaceutical company with capabilities in product development, manufacturing, and commercial operations. Cosette has a fast-growing portfolio of branded pharmaceuticals consisting of products in the cardiology, women's health, and migraine markets. Cosette has a long history in quality manufacturing of complex dosage forms including topical creams, ointments, oral liquids/solutions and suppositories, which has led to consistent supply to customers and commercialization success. Cosette has corporate and manufacturing facilities in New Jersey and North Carolina and is supported by more than 300 dedicated employees across all functional areas. Innovating every day.™ Position Summary: The Senior Administrative Assistant serves as a key member of the Executive support team and functions as the primary administrative partner to the General Counsel and two Senior Vice Presidents. This role also serves as the secondary executive support resource for the CEO’s office, providing coverage and continuity in the absence of the Executive Assistant to the CEO. This is a highly visible, trusted position requiring sound judgment, discretion, and the ability to operate independently in a fast‑paced pharmaceutical executive environment. The ideal candidate is polished, proactive, and comfortable supporting multiple senior leaders while managing competing priorities.
Requirements
- 5+ years of experience supporting senior executives; pharmaceutical or life sciences experience strongly preferred.
- Demonstrated experience supporting multiple senior leaders simultaneously in a complex organization.
- Exceptional written and verbal communication skills with a polished executive presence.
- Strong organizational skills with the ability to manage shifting priorities and deadlines.
- Advanced proficiency in Microsoft Office, particularly Outlook calendar management.
- Experience with Oracle iExpense (or similar expense platforms) preferred.
- Comfort using AI‑enabled tools to improve productivity and workflow efficiency.
- Bachelor’s degree preferred.
Responsibilities
- Provide high‑level administrative support to the General Counsel and two SVPs, including complex calendar management, meeting coordination, and preparation of materials.
- Serve as backup support to the CEO and CFO as needed, ensuring continuity of coverage and seamless execution during periods of absence or high volume.
- Coordinate domestic travel arrangements and prepare executive expense reports in compliance with company policies.
- Prepare and format meeting materials, presentations, and executive correspondence using Microsoft Word, Excel, PowerPoint, and internal systems.
- Act as a close partner to the Executive Assistant to the CEO, supporting broader executive office operations and stepping in as needed.
- Anticipate executive needs, proactively identify potential scheduling or priority conflicts, and propose solutions.
- Interface effectively with internal stakeholders, HR, Legal, Finance, and external partners with professionalism and discretion.
- Handle highly sensitive and confidential information with the utmost integrity.
- Exercise sound judgment in decision‑making and escalation, particularly when supporting the CEO’s office.
Benefits
- medical
- dental
- vision
- life insurance
- short-term disability
- long-term disability
- 401(k) match
- flexible spending accounts
- health saving account
- employee assistance program
- tuition reimbursement program
- parental leave
- wellness program
- paid time off
- volunteer time
- holidays
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What This Job Offers
Job Type
Full-time
Career Level
Senior
