Senior Administrative Assistant, Seligman Investments

Ameriprise Financial Services, LLC • Menlo Park, CA

5d • $85,000 - $90,000 • Onsite

About The Position

The Senior Administrative Assistant is a key member of the Seligman Investments team in Menlo Park, part of Columbia Threadneedle Investments. Reporting directly to the Office Manager for Seligman Investments, this role supports a growing organization with an entrepreneurial spirit within an established investment firm. The position works in the Menlo Park office five days per week, with working hours of 6:30 a.m. to 3:00 p.m. Pacific Time.

Requirements

• Four to seven years of administrative assistant experience.
• Prior experience working at a financial services firm.
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
• Ability to multitask, change direction quickly, and independently prioritize work while supporting multiple people.
• Proactive, resourceful, and solution-oriented mindset.
• Strong written and verbal communication skills.
• Ability to anticipate needs and make independent judgments when leaders have limited availability.
• Valid U.S. work authorization that does not now or in the future require visa sponsorship.

Nice To Haves

• Bachelor's degree or equivalent.
• Experience gained within a hedge fund, private equity firm, or comparable alternative investment environment.

Responsibilities

• Manage calendars and meeting priorities; schedule meetings and conference calls by coordinating calendars, accommodations, meeting materials, and supplies with internal and external partners.
• Prepare expense reports, invoices, presentations, internal communications, travel arrangements, and other miscellaneous reports.
• Respond to ad hoc requests and handle administrative tasks such as filing, copying, and resolving printer problems.
• Participate in projects on behalf of the team, including researching policy or practice questions and managing conference calls.
• Receive clients and guests attending in-person office meetings.
• Coordinate and administer department programs, including recognition, timekeeping, budgets, and supply management.
• Coordinate offsites, special events, and conferences.

Benefits

• Vacation time
• Sick time
• 401(k)
• Health insurance
• Dental insurance
• Life insurance
• Variable pay may be available in the form of bonuses, commissions, and/or long-term incentives, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed