Administrative Assistant - Investments

Ameriprise Financial Services, LLC • Boston, MA

4d • $54,600 - $65,000 • Hybrid

About The Position

Columbia Threadneedle Investments is hiring an Administrative Assistant to support an investment team in its Boston office. The role coordinates day-to-day business support needs and contributes to a fast-paced team environment, offering an opportunity to learn how the investment business works. Employees work in the office at least four days per week, with flexibility to work from home one day per week; some roles may have different in-office expectations.

Requirements

• 1–3 years of administrative experience and a high school diploma or equivalent.
• Proficiency with Microsoft programs, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to multitask, quickly change direction, independently prioritize work supporting multiple people, and develop efficiencies.
• Ability to anticipate business needs, exercise independent judgment, and use discretion when accessing and handling sensitive information.
• Experience working in a fast-paced environment and ability to remain calm under pressure.
• Strong interpersonal skills to interact with multiple teams and individuals at various professional levels and locations.
• Excellent written and verbal communication skills.
• Valid U.S. work authorization that does not now or in the future require visa sponsorship.

Nice To Haves

• Experience arranging or booking complex travel.
• An associate or bachelor’s degree, or equivalent years of experience.
• Experience with administrative programs such as Ariba Buyer, Axiom, or Concur.
• Financial services industry experience or a basic understanding of financial markets.
• Experience working within an operational and compliance environment.

Responsibilities

• Provide administrative support to investment teams.
• Greet guests and handle front desk responsibilities.
• Schedule meetings and conferences; prepare presentations and internal and external communications; arrange travel; prepare expense reports; manage invoices; coordinate department programs and conference rooms; provide office support; and assist with special events or conferences.
• Respond to ad hoc requests and manage small projects, such as filing, copying, and expenses.
• Engage regularly with team members in locations across the globe.

Benefits

• Vacation time
• Sick time
• 401(k)
• Health insurance
• Dental insurance
• Life insurance
• Eligible roles may receive variable pay in the form of bonuses, commissions, and/or long-term incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED