Senior Administrative Assistant, Student Affairs

Alvernia University • Reading, PA

2d • Hybrid

About The Position

Serve as the Senior Administrative Assistant to the Associate Vice President of Student Affairs/Dean of Students and the Student Affairs division assisting with management of the day-to-day operations.

Requirements

• Commitment to the organization’s mission, values, and service-oriented culture.
• Minimum 3–5 years’ experience as an executive assistant or similar role.
• High-level proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and other software.
• Strong analytical skills with the ability to interpret data, evaluate processes, and implement improvements.
• Exceptional interpersonal, communication, and conflict-resolution abilities.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Availability to work evenings, weekends, or travel as required.

Responsibilities

• Provide support to the AVP of Student Affairs/Dean of Students.
• Monitor the budgets of all offices within the Student Affairs division and provide reporting.
• Support needs of Student Affairs division.
• Oversee required student paperwork for items such as: Student Travel, Medical Leave of Absence, Release from Housing Appeals, Conduct Certification Forms.
• Lead or contribute to internal training and professional development initiatives that enhance compliance, service excellence, communication, and inclusive practices across the organization.
• Promote a high standard of customer service by modeling responsive, solutions-oriented interactions with students, clients, colleagues, and external partners.
• Serve as a positive ambassador for the organization by communicating its mission, values, and offerings effectively to internal and external audiences.
• Represent the university at recruitment and outreach events, including open houses, orientations, and community engagement programs.
• Perform additional duties, as assigned to support departmental and organizational needs.

Benefits

• Robust Health Coverage: Choose from three offered medical plans, plus dental and vision.
• Financial Security: Enjoy University-paid life/AD&D insurance and long-term disability, with options for short-term disability and supplemental coverage for you and your family (including accident, critical illness, and hospital indemnity plans). Flexible spending accounts are also available.
• Exceptional Retirement: Start saving immediately with our 403(b) Retirement Plan. You will get 100% immediate vesting, a University gift contribution, and a generous match up to 5% of your deferrals.
• Time Off & Flexibility: Take advantage of 20 paid holidays each year, including 5 floating holidays, and the possibility of flexible or hybrid work options for many roles.
• Invest in Your Future: Enjoy tuition remission benefits for yourself and your dependents.
• On-Campus Wellness: Benefit-eligible employees on our main campus receive free access to our Medical & Counseling Center.
• Employee Meal Plan: This plan provides convenient, flexible dining options on campus at a reduced cost.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed