Senior Administrative Assistant - Faculty Affairs

Texas Woman’s University•Denton, TX

2d•Onsite

About The Position

Provides principal administrative support to the Faculty Commons. Responsible for clerical and office management duties, serving as the frontline communicator for the office. Assists with records and data management, and event and program support. Performs both standardized and non-standardized work requiring independent judgment to set priorities, maintain records, and support faculty, staff, and administration. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Requirements

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.
Knowledge of standard office practices, records management, and clerical procedures.
Ability to organize work effectively, prioritize tasks, and exercise independent judgment.
Ability to establish and maintain effective working relationships with faculty, staff, students, and the public.
Skill in interpersonal communication and collaboration with diverse stakeholders.
Skills in verbal, written, and electronic communication.
Skill in using personal computers, Google applications, office equipment, and university systems.
Ability to effectively utilize technology and administrative systems to support operational and organizational needs.

Nice To Haves

Some college coursework preferred.

Responsibilities

Serves as frontline communicator for the office, managing the Faculty Commons central phone line and email inbox, as well as inquiries from faculty, staff, and the public.
Provides general clerical support, including scanning, shredding, and copying.
Enters and maintains confidential records and supports management of shared drives, including organization, duplication removal, and file standardization
Supports faculty in using the Watermark application
Maintains calendars for general events and appointments for Faculty Commons.
Orders and organizes office supplies and refreshments for Faculty Commons areas across campuses.
Maintains e-mail listservs for relevant faculty audiences.
Provides travel planning and reimbursement support for Faculty Commons administrative staff.
Collaborates and liaises with faculty, administrators, and student employees to support ongoing office functions.
Assists with the setup, breakdown, and preparation of materials for Faculty Commons events.
Performs other duties as requested.