Senior Administrative Assistant, Quality, Operations

MNP•Calgary, AB

5h•Onsite

About The Position

This role is within the Quality team, which provides industry and technical expertise to drive the success of the Assurance and Accounting practice. The Senior Administrative Assistant will act as a trusted advisor, ensuring the efficient and effective operation of the business. MNP is a leading national accounting, tax, and business advisory firm in Canada, known for its entrepreneurial spirit and transformation of mid-market business practices.

Requirements

5+ years of increasingly complex administrative responsibilities
Written and verbal English language skills, with French considered an asset
Excellent organization skills with the ability to manage time in a fast paced and agile environment
Strong attention to detail and client service focus
Demonstrated ability to move tasks forward with minimal direction, including the ability to influence others to keep tasks on track and proactively raise concerns as needed
Strong critical thinking and professional judgement skills to apply guidelines and best practices consistently across tasks
Proficient in Microsoft Office Suite, specifically Word, Excel, Teams, PowerPoint and Outlook
Ability to communicate professionally at all levels

Nice To Haves

Post-secondary education in Business Administration
Prior experience working with senior leaders in a Professional Services environment

Responsibilities

Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required
Research, compile and summarize data and key information
Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities
Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required
Support leaders with calendar and email management
Support leaders with invoicing and preparation of expense reports for submission
Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports
Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leaders
Build relationships and communicate regularly with key stakeholders
Develop a thorough understanding of MNP’s services, business, and industry
Maintain flexibility to work overtime, as required