Senior Administrative Assistant & Office Manager

Berkadia•Midvale, UT

About The Position

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience? Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia. The Senior Administrative Assistant & Office Manager will oversee and manage all administrative support for the assigned leaders and team, ensuring the efficient operation of the business unit or location. This role is pivotal in facilitating smooth and effective administrative processes. We Innovate to shape the future of CRE, so in this role you will: Provide comprehensive administrative support for assigned leaders and teams, including handling telephone and email communications, scheduling meetings, and managing meeting agendas. Assist C-level executives and senior team members with various tasks as needed. Organize and manage onsite meetings, including building access for clients and external employees, coordinating onsite catering, and handling setup and cleanup. Maintain the professional appearance of the office, ensuring conference rooms and common areas are clean and organized. Oversee the maintenance of office equipment and manage office supply orders. Collaborate with Facilities on projects related to the work location. Manage travel arrangements, including visits from HYD employees and designated C-level executives. Coordinate administrative aspects of meetings, including preparations, travel arrangements, and expense reimbursements in compliance with corporate expense policy. Address business needs for leaders and office personnel, identifying and troubleshooting problems as necessary. Handle the preparation, proofreading, and modification of documents, including correspondence, reports, drafts, and emails. Create and maintain an effective record-keeping system, managing both electronic and hard copy confidential information. Resolve administrative issues and inquiries as needed. Process invoices from staff as required. Other duties as assigned. We are passionate about your growth, so to achieve success in this role you should have: Strong organizational skills with the ability to multitask in a fast-paced environment, managing competing priorities and informing stakeholders of potential delays. Expert-level experience in administrative coordination, including meeting preparation, booking travel, and handling Travel & Expense submissions. Excellent verbal and written communication skills, capable of interacting effectively with all levels of an organization, both internally and externally. Outstanding attention to detail and proficiency in Microsoft Office Suite; experience in innovation and/or real estate is a plus. 5+ years of experience in a similar position We believe People Matter, so we offer benefits that go beyond: Monthly paid volunteer hours and donation matching to benefit our communities Employee Resource Groups that help you grow with us Fertility and family planning services Up to 12-weeks of fully paid parental leave Mental health care, including free counseling sessions: We'll help you fund your learning journey with generous tuition reimbursement Pet insurance discounts And more! Be Your Best Self. Be Berkadia. #LI-HB1 #LI-HYBRID Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals, we are committed to the full inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws. In keeping with our commitment, Berkadia takes the necessary steps to provide a workplace free from harassment and discrimination, as well as access and reasonable accommodations for individuals with disabilities. If you require reasonable accommodation to take part in the interview process, please contact [email protected]. You have rights under Federal and State employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledging Berkadia's Application Policy and Berkadia's Privacy Policy. Please click the following links for more information about: EEOC, Employee Rights under the FMLA, EPPA.

Requirements

Strong organizational skills with the ability to multitask in a fast-paced environment, managing competing priorities and informing stakeholders of potential delays.
Expert-level experience in administrative coordination, including meeting preparation, booking travel, and handling Travel & Expense submissions.
Excellent verbal and written communication skills, capable of interacting effectively with all levels of an organization, both internally and externally.
Outstanding attention to detail and proficiency in Microsoft Office Suite
5+ years of experience in a similar position

Nice To Haves

experience in innovation and/or real estate is a plus.

Responsibilities

Provide comprehensive administrative support for assigned leaders and teams, including handling telephone and email communications, scheduling meetings, and managing meeting agendas.
Assist C-level executives and senior team members with various tasks as needed.
Organize and manage onsite meetings, including building access for clients and external employees, coordinating onsite catering, and handling setup and cleanup.
Maintain the professional appearance of the office, ensuring conference rooms and common areas are clean and organized.
Oversee the maintenance of office equipment and manage office supply orders.
Collaborate with Facilities on projects related to the work location.
Manage travel arrangements, including visits from HYD employees and designated C-level executives.
Coordinate administrative aspects of meetings, including preparations, travel arrangements, and expense reimbursements in compliance with corporate expense policy.
Address business needs for leaders and office personnel, identifying and troubleshooting problems as necessary.
Handle the preparation, proofreading, and modification of documents, including correspondence, reports, drafts, and emails.
Create and maintain an effective record-keeping system, managing both electronic and hard copy confidential information.
Resolve administrative issues and inquiries as needed.
Process invoices from staff as required.
Other duties as assigned.