Senior Administrative Assistant - Human Resources

Craven Community College•New Bern, NC

About The Position

The Senior Administrative Assistant- Human Resources performs a full range of duties within the human resource function in the areas of confidential and complex technical and administrative duties; maintenance of personnel records; files and preparation of related correspondence and reports; and, providing information and assistance in person and on the telephone to College employees and the public.

Requirements

Associate’s degree from a regionally accredited institution of higher learning.
Two (2) years’ full-time administrative experience.
Intermediate computer skills and technical proficiency in Microsoft Office applications
Accurate record control and statistical record keeping and report preparation
Excellent communication, organization, time management, attention to detail and customer service skills
Active Listening; giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Ability to handle confidential information with absolute discretion
Ability to record, compile, summarize and analyze data
Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs
Ability to communicate effectively both verbally and in writing; to establish positive employee and public relations
Ability to perform all aspects of the job with fairness, equity, patience, discretion, and ability to maintain poise in crisis situations
Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

Nice To Haves

Bachelor’s degree from a regionally accredited institution of higher learning.
Direct professional administrative work experience in an HR department.
Experience using Colleague.

Responsibilities

Provides information and assistance to internal and external customers through email, walk-in and telephone
Performs a wide-range of administrative and technical support functions as directed
Initiates the new hire process for part-time temporary employees and maintains spreadsheets to track progress
Ensures completion of new hire paperwork for new employees by receiving incoming documents and coordinating with new employees
Submits required New Hire reports to the state
Distributes and processes a variety of forms for employee status changes
Conducts employee onboarding and orientation as assigned; prepares and maintains orientation packets
Conducts reference checks on applicants
Scans personnel and payroll materials into the College’s document management system
Maintains confidential employee information and filing of physical personnel and payroll files
Performs document management services including the purging of items that have met the document retention periods
Performs special projects in support of the Human Resources Department
Processes all procurement orders and purchase orders for the department; maintains office inventory
Cross trains with others in human resources to maintain continuous support in the department
Orders paper for the entire suite and ensures that copier is stocked with paper at all times
Participates in appropriate committees and task forces as assigned
Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals