Human Resources Administrative Assistant

State of Oklahoma • Oklahoma City, OK

1d • Onsite

About The Position

The Human Resources Department is looking for a customer-service minded Administrative Assistant to join their team! Working alongside a team of dedicated HR staff, this position will be responsible for acting as a key support resource for the department while providing professional and responsive assistance to employees and the public. This role is ideal for someone who thrives in a fast-paced office environment, enjoys helping others, and takes pride in delivering excellent customer service. Responsibilities include managing the department email inbox, responding to phone, email, and mail inquiries, auditing and maintaining personnel records, and assisting with daily HR administrative operations. The successful candidate will demonstrate strong communication, organization, and multitasking skills while supporting the efficient operation of the Human Resources Department.

Requirements

• Bachelor’s degree plus two years of technical clerical, secretarial, or general office work; Or an equivalent combination of education and experience.
• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license
• Applicants must be willing to work in-person in the OKC metro area

Nice To Haves

• Strong customer service skills with the ability to communicate professionally and effectively with employees and the public
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Experience managing shared email inboxes and responding to high volumes of inquiries
• Knowledge of general Human Resources practices, procedures, and confidentiality requirements
• Experience auditing, maintaining, and organizing personnel or confidential records
• Excellent organizational skills with strong attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while contributing positively to a team environment

Responsibilities

• Managing the department email inbox
• Responding to phone, email, and mail inquiries
• Auditing and maintaining personnel records
• Assisting with daily HR administrative operations

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements
• Reasonable accommodation to individuals with disabilities may be provided upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level