Senior Administrative Analyst

City of Concord • Concord, CA

7d • Onsite

About The Position

The City of Concord is seeking to fill a Senior Administrative Analyst position in the City Manager's Office. This role involves performing generalist duties to support functions such as community relations, economic development, and the Concord Naval Weapons Station. The Senior Administrative Analyst will assist the City Manager and Assistant City Manager with budget and staffing reports, create and analyze various operational reports, and participate in confidential discussions. Key responsibilities include supporting the City Manager's Office functions, interacting with the public, responding to City Council inquiries, assisting with strategic planning, overseeing leases and licenses, preparing City Council staff reports, and managing communications. The position requires working on-site and may involve occasional evening and weekend work.

Requirements

• Strong background in budget preparation, analysis, and expenditure tracking.
• Experience with contract and lease management.
• Experience preparing clear and comprehensive reports, including staff reports for the City Council and other governing bodies.
• Strong analytical skills and the ability to develop and present complex data-driven reports.
• High-level customer service experience and can work effectively with the public, City Council, community groups, and internal staff.
• Highly motivated self-starter who can manage multiple projects and priorities in a fast-paced environment.
• Excellent verbal and written communication skills and a strong attention to detail.
• Understands and maintains confidentiality in all aspects of work.
• Willing and able to work on-site, including occasional evenings and weekends, to meet operational needs.
• Possession of a Bachelor's degree in public or business administration or related field.
• Four (4) to six (6) years of professional experience, at least three (3) of which are in a public agency.
• A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment.
• Thorough knowledge or principles, methods, and trends of public and business administration, including organization, fiscal management, and research methodology.
• Ability to perform varied and responsible assignments involving the use of initiative and independent judgment under minimum supervision; to provide supervision and coordinate the work of other professionals; to effectively collect and analyze complex and sensitive information, and to draw valid conclusions; to understand, interpret and apply appropriate rules, regulations and procedures; to summarize facts and recommendations accurately; to prepare clear and concise written reports; to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contracted in the course of work.

Nice To Haves

• Embodies and promotes the City’s Mission, Vision, and Values.

Responsibilities

• Assisting the City Manager and Assistant City Manager with developing, preparing, and analyzing budget and staffing reports; supporting annual budget development and ongoing budget monitoring.
• Creating, analyzing, and presenting a wide range of reports related to all aspects of City operations, including financial, staffing, operational, and programmatic data.
• Participating in confidential discussions and maintaining strict confidentiality regarding sensitive organizational, personnel, and policy matters.
• Supporting the City Manager’s Office functions including community relations, economic development, Concord Naval Weapons Station, and other administrative and departmental responsibilities.
• Working directly with the public by responding to inquiries, assisting with concerns, and addressing complaints with professionalism and high-level customer service.
• Responding to questions and requests that come through the City Manager’s Office on behalf of the City Council, including preparing supporting materials, conducting research, and providing follow-up information.
• Assisting with preparation for study sessions, workshops, and strategic discussions; helping establish goals and priorities and providing analysis, tracking, and follow-up on those goals.
• Overseeing and administering leases and licenses, including ensuring agreements are kept current, updated, created as needed, and that payments are collected and processed appropriately; collecting and managing associated insurance documents.
• Preparing City Council meeting staff reports and may present items to the City Council and other boards or committees.
• Answering phones, drafting correspondence, and managing email communications on behalf of the City Manager’s Office.
• Performs responsible administrative support to the assigned department, serving as a liaison on administrative matters between the department and other City departments, committees, and citizen groups.
• Conducts complex research projects, gathers and analyzes data, writes reports, and makes recommendations on a variety of departmental subjects.
• As assigned, reviews established procedures, systems and standards, and makes recommendations on problems of organization, staffing, and related management activities.
• Reviews memoranda, reports and similar material for the purpose of summarizing and making recommendations concerning them.
• May assist departmental head in determining priorities, methods, standards, and sequences of work necessary to achieve objectives.
• Analyzes and develops process, procedures, and forms in work simplification, computer application, and methods of improvement.
• Coordinates and assembles a variety of information and statistical data for inclusion in reports.
• Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations.
• Attends departmental staff meetings and provides staff assistance by conducting research and writing reports for meetings.
• Provides information to staff and the public related to assigned activities; prepares press releases and makes presentations at public meetings.
• Provides supervision and training to employees in the work unit.
• May assist in the preparation and administration of the budget.
• Answers correspondence and prepares financial and statistical information as assigned.

Benefits

• Participation in CalPERS pension, tiered based on date of hire
• A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage
• City-paid dental insurance; employee-paid vision insurance
• Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year
• Generous tuition reimbursement program
• 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually
• Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs
• Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance
• A wellness program that offers annual health expos, health and nutrition education, as well as a variety of mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Senior