Senior Administrative Analyst - City of Birmingham

JobsQuest•Birmingham, AL

1d•$54,849 - $85,092•Onsite

About The Position

The City of Birmingham is seeking well-qualified Senior Administrative Analysts to be responsible for performing and/or overseeing administrative and human resource functions for their respective departments. Employees in this position perform a variety of tasks including managing and reviewing payroll information, tracking personnel leave time, developing on-boarding procedures for new hires, providing support for senior staff members, composing correspondence to internal and external entities (e.g., contractors, other jurisdictions, citizens, customers), and monitoring a departmental budget. As supervisors of subordinate personnel, Senior Administrative Analysts take part in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback.

Requirements

Experience researching, evaluating, and reporting data (i.e., writing and presenting reports) related to organizational operations (profit, not-for-profit, or government).
Experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).
Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes, and recommendations (e.g., grant applications, community improvement plans, policy analysis).
Experience working under the parameters of a grant program (adhering to grant guidelines, reporting grant requirements) AND/OR managing a budget (preparing budget, tracking expenses, etc.).

Responsibilities

Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
Manages various projects as they relate to assigned work area.
Coordinates activities, events, sponsorships, committee members, and volunteers.
Serves as the secretary or coordinator on a committee or board.
Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.
Initiates, writes, implements, monitors, and reports on grants following Federal, State, Local, and grant guidelines.
Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.
Prepares for and attends City Council and Board Meetings.
Supports the safety initiative and Workers’ Compensation function of the jurisdiction by holding safety fairs, ensuring proper forms are filled out, filed, and that medical treatment is sought in the case of an on-the-job injury; that the employee is reassigned to light duty when necessary; and that all communication and proper paperwork is filled out and maintained.
Assists in coordinating the employee disciplinary process for department, jurisdiction, or program provider, and communicates with all parties involved.
Performs human resources functions to include tasks such as filling out critical needs forms or certification list requests, on-boarding new hires, monitoring timesheets, tracking leave time, assisting in the annual review process, and/or processing payroll for the department/organization.
Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.