Senior Administrative Analyst (Technology Procurement Analyst) - ITS (SPFUC) - 1823
About The Position
The 1823 Senior Administrative Analyst will perform advanced professional-level analytical and program management work supporting technology procurement and contracting within the San Francisco Public Utilities Commission’s Information Technology Services (ITS) Division. The role leads and coordinates procurement operations, vendor and contract management, administrative workflow improvements, and technology asset initiatives, including the transition of SFPUC’s enterprise printer services. In collaboration with ITS leadership, City procurement agencies, vendors, and operational divisions, the analyst examines complex procurement and operational issues, develops recommendations, and implements improvements that support efficiency, transparency, cost-effectiveness, and compliance with City requirements. The position requires independent judgment and leadership of complex, cross-functional initiatives. This hybrid position currently requires four days per week in the office and allows one remote workday per week. The appointment is temporary exempt, is at the discretion of the Appointing Officer, and may not exceed 36 months.
Requirements
- Possession of a baccalaureate degree from an accredited college or university and three years of full-time-equivalent experience performing professional-level analytical work in areas such as budgets, contracts, grants, policy, or other functions related to the duties of the 182X Class series.
- A graduate degree (Master’s degree or higher) from an accredited college or university with major coursework in a related specialized subject area may substitute for one year of required experience.
- Additional qualifying experience may substitute for the required degree on a year-for-year basis, up to a maximum of two years; 30 semester units or 45 quarter units equal one year.
- Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
Nice To Haves
- At least two years of full-time procurement experience, including contract lifecycle management and preparing and managing competitive solicitations.
- Experience preparing and managing competitive solicitations such as RFPs, RFQs, and RFIs, and coordinating evaluation panels or scoring processes.
- Experience with contract lifecycle management, including drafting contracts, routing them for approvals, monitoring vendor compliance, and maintaining audit-ready records.
- Strong analytical, organizational, and project management skills, including the ability to track multiple concurrent procurements and deadlines.
- Excellent written and verbal communication skills, including experience preparing clear, concise reports, scopes of work, and vendor communications.
- Proficiency with enterprise financial or procurement systems such as PeopleSoft, Oracle, or SAP, and Microsoft 365 applications.
Responsibilities
- Lead the assessment and transition of SFPUC’s enterprise printer services, including analyzing a fleet of more than 300 printers, evaluating usage patterns and operational needs, preparing cost and utilization analyses, and coordinating vendor selection and implementation of a managed print services provider.
- Evaluate vendor management and contract management tools and solutions; research industry practices, analyze system capabilities, and recommend improvements to contract lifecycle management and vendor oversight.
- Oversee administrative workflows for ITS procurement and contracting, including monitoring assignments, coordinating reviews and approvals, tracking lead times, and ensuring timely processing of RFPs, RFIs, contracts, and contract amendments.
- Lead administrative process improvements for technology service requests, including coordinating ServiceNow request workflows and developing user training resources such as instructional guides and prerecorded training videos.
- Prepare analytical reports, briefings, and recommendations for ITS leadership regarding vendor performance, procurement activities, operational efficiency, and technology asset management.
- Support ITS organizational development initiatives, including mentorship, professional development, and diversity initiatives.
- Perform other related duties as assigned.
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What This Job Offers
Career Level
Senior
