Senior Administrative Analyst

The Metropolitan Water District of Southern California • Los Angeles, CA

11d • Onsite

About The Position

The Senior Administrative Analyst supports the Facility Management Unit overseeing Metropolitan Water District’s Headquarters buildings by coordinating facility repairs, maintenance, and construction activities. The role develops and reviews operating procedures, prepares requisitions and scopes of work, and assists with contract administration for a variety of facility service providers. It also manages facility usage requests and ensures efficient operations and a positive experience for building occupants and visitors.

Requirements

• Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; OR Master’s degree from an accredited college or university in a related field and four years of relevant experience; OR two years in an MWD Analyst classification.
• Relevant Experience is defined as: professional experience in facilities maintenance, building operations, and office support services; application of workplace safety and compliance standards; data analysis and reporting; and contract administration activities including vendor oversight, service evaluation, and invoice processing.
• Valid California Class C Driver’s License or equivalent that allows you to drive during your employment is required at time of application.

Responsibilities

• Provide senior-level administrative oversight and coordinate preventive, routine, and corrective maintenance across core facilities infrastructure, including plumbing, mechanical/HVAC, and electrical systems.
• Administer facility service contracts (including mechanical, janitorial, grounds, and pest control); participate in specification development, proposal evaluation, and contract negotiations; and monitor vendor compliance and performance metrics.
• Assist in developing scopes of work, project schedules, and performance metrics; review technical proposals and documentation to validate scope alignment; and coordinate construction and repair projects with external contractors and internal trades staff.
• Track regulatory and safety compliance documentation; perform administrative inspections to verify contractor work meets specifications; review and approve invoices; and ensure purchase orders are accurately funded.
• Develop and update standard operating procedures, nontechnical operating guidelines, and training materials for building engineers and facility service providers.
• Oversee facility usage requests for internal, sponsored, and special events to ensure efficient operations and positive user experiences.
• Serve as a key member of the Headquarters Incident Command Center and support emergency events and facility-related incidents.

Benefits

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• On-site fitness center
• Hub of public transportation: rail, subway, buses, and taxis
• Public transportation reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Senior