Senior Administration Officer (Mental Health). Permanent Full Time - Fremantle

Return to Life Without Barriers • Perth, WA

3d • Onsite

About The Position

This is a permanent full-time, newly created position located in a busy, vibrant office in Fremantle. The role involves providing high-level administrative and operational support to assist with the efficient and effective functioning of the Mental Health Programs in WA. Life Without Barriers is a leading social purpose organisation with 8,000 employees working in over 500 communities across Australia, supporting various vulnerable populations including those with mental health conditions. The organization is dedicated to breaking down barriers and encourages diversity, including applications from Aboriginal and Torres Strait Islander backgrounds and people with disability.

Requirements

• Cert IV in Business Administration (or equivalent) or relevant experience.
• Proven ability to manage competing priorities and meet deadlines with high-quality outcomes.
• Experience in administration undertaking human resource and financial process activities.
• Strong stakeholder engagement and relationship-building skills.
• High level of confidentiality and discretion with sensitive information.
• Ability to work independently and collaboratively in fast-paced environments.
• Proactive, uses initiative, and applies sound judgment.
• Strong problem-solving and organisational skills.
• Excellent verbal and written communication skills (reports, correspondence, complex documents).
• Advanced Microsoft Office proficiency.
• Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working With Children Check.

Responsibilities

• Assist as a liaison between internal National teams and Mental Health Programs.
• Provide administrative support to Team Leaders in the course of their roles.
• Ensure ready availability of office, household and facility supplies.
• Coordinate meetings and reporting, prepare agendas and minutes as needed.
• Assist with procurement, accounts payable, credit card and petty cash reconciliation, and expense and rent income tracking.
• Perform reception duties including welcoming visitors and answering phone calls and administrative tasks including data entry, filing, and preparing documents and presentations.
• Organise and coordinate maintenance and liaise with contractors onsite.
• Use LWB systems and dashboards to compile data and reports.
• Support compliance, quality, practice, and safeguarding activities.
• Assist with P&C and Safety tasks, including recruitment, onboarding, and compliance.
• Provide project and program support.
• Build and maintain strong stakeholder relationships.
• Contribute to service and program improvement through forums and reviews.

Benefits

• Do work that matters, supporting our Mental Health programs
• Access to fitness passport and employee wellbeing program
• Salary packaging benefits including up to $15,900 of your annual salary tax free
• Monthly rostered days off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree