Senior Accounts Receivable Coordinator

RUPRECHT CO•Mundelein, IL

35d•Onsite

About The Position

The Senior Accounts Receivable Coordinator is responsible for entering, classifying, and recording numerical data to keep financial records complete. Performing any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Reporting to the accounting supervisor.

Requirements

Candidates should be self-starters with a strong work ethic and the ability to prioritize their workload to ensure timely issue resolution.
Analytical Thinking: Must be able to identify and define problems, extract key information from data and develop workable solutions for the problems identified to test and verify the cause of the problem. Develop solutions to resolve the problems identified.
Communication: Effectively conveys information and expresses thoughts and facts. Demonstrates effective use of listening skills and displays openness to other’s ideas and thoughts.
Economics and Accounting: Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Mathematics: Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Organization: Organize and prioritize your own actions efficiently. Be flexible and react favorably to multiple priorities, changing schedules and daily assignments while paying attention to detail.

Nice To Haves

Bachelor’s degree in Accounting/Finance
2+ years experience in general accounting
Advanced proficiency in Microsoft Excel and Microsoft Office products, including the ability to effectively use Microsoft Teams for communication and collaboration.
Superior knowledge of financial reporting software tools and ERP software (Syspro)
Knowledge of Accounts Receivable and Accounts Payable processes
4+ years of experience in general accounting

Responsibilities

Accurately apply customer cash receipts, including lockbox deposits, ACH/wire transfers, and credit card payments within the accounting system.
Investigate and resolve unapplied cash, unidentified payments, and customer account discrepancies in a timely manner.
Generate and distribute customer invoices, credit memos, refunds, and rebills while ensuring accuracy against purchase orders, contracts, and shipping documentation.
Manage a portfolio of customer accounts to ensure timely collection of outstanding receivables and resolution of past due balances.
Communicate with customers regarding payment status, billing disputes, deductions, and collection activity through phone, email, and customer portals.
Establish and maintain positive working relationships with customer accounts payable departments.
Investigate and resolve customer deductions and short pays by partnering with Sales, Customer Service, Logistics, and other internal departments.
Manage deduction disputes and recovery efforts by submitting required supporting documentation to customers.
Monitor deduction and collection trends to identify recurring issues and recommend process improvements.
Assist with new customer account setup and basic credit review activities as needed.
Prepare and analyze Accounts Receivable aging reports, delinquency trends, and collection activity summaries for management review.
Support internal and external audits by preparing reconciliations, schedules, and supporting documentation related to accounts receivable transactions.
Maintain accurate financial records while ensuring compliance with company policies and accounting procedures.
Other duties as assigned.