Senior Accounts Payable Specialist

Thales Defense & Security, Inc.•CLARKSBURG, MD

45d•$28 - $36•Hybrid

About The Position

Thales Defense & Security, Inc. (TDSI) is seeking a Senior Accounts Payable Specialist. This is a full-time, hourly/non-exempt position located at their Clarksburg, MD campus. The role reports directly to the Accounting Operations Manager. TDSI, headquartered in Clarksburg, MD, is a U.S. company with over 60 years of experience serving domestic and international defense domains. With over 1,000 employees and four subsidiaries, TDSI provides communication, visualization, signal intelligence/electronic warfare, and sensor/sonar capabilities to U.S. Joint Services, special operations forces, and multinational partners. Their key technologies include tactical handheld radios, expeditionary satellite terminals, helmet-mounted displays, optics and target recognition capability, advanced radars, undersea sensing and missile systems.

Requirements

U.S. Citizenship required.
Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.
3+ years in AP Business Environment
Proficiency with enterprise accounts payable systems; SAP S/4HANA experience strongly preferred.
Proficiency with Microsoft Products (Word, Excel, Outlook, Sharepoint, Teams).
Ability to show advanced problem-solving capabilities and welcome opportunities to pursue solutions and goals.
Excellent written and verbal communication skills.
Able to meet deadlines while maintaining high accuracy in work through keen attention to detail.
Maintains confidentiality and demonstrates sound judgment.
Demonstrates initiative and urgency with reliable follow-through and execution skills.
Strong organizational, analytical, and critical‑thinking skills.
Fosters a collaborative work environment and partners seamlessly with cross‑functional teams.
Ability to deliver exceptional customer service to both internal stakeholders and external vendors, ensuring timely and accurate issue resolution.
Is capable of self-driven or project based work; can be give a problem and will come back with solutions/answers without constant oversight.
Ability to comply with all Company guidelines, policies, procedures and embrace Company Core Values.

Nice To Haves

AA in Business/Accounting preferred.

Responsibilities

Oversee end‑to‑end Accounts Payable operations to ensure accurate and timely processing.
Manage and resolve complex or escalated invoice issues in coordination with internal stakeholders.
Monitor invoice approvals to ensure timely responses and adherence to controls.
Serve as an AP owner for SAP S/4HANA, ensuring accurate data and efficient workflows.
Review and approve AP batches with complete and accurate documentation.
Oversee corporate expense report processes, including compliance, exceptions, and delinquent submissions.
Support international travel reimbursement processes in accordance with company policies.
Ensure accurate vendor setup and compliance documentation, including W‑9s and annual 1099 reporting.
Maintain organized AP records and ensure readiness for audits.
Reconcile AP and credit card accounts, identifying and resolving discrepancies.
Drive process improvements and support development and updates of SOPs.
Support month‑end close activities, including AP accruals and aging reviews.
Manage vendor relationships and act as the escalation point for inquiries and payment issues.
Collaborate with Finance, Procurement, Travel, and Operations to strengthen controls and improve efficiency.

Benefits

Competitive Salary
Yearly Incentive Compensation Plan
Medical insurance for self and eligible family members
Generous 401(k) program- up to 7% company contribution and 100% immediate vesting
Tuition Reimbursement
Paid wellness, vacation, and holiday leave
Paid maternity, paternity, and parental leave

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