Senior Accounts Payable Specialist

Wellesley•Wellesley, MA

19d•$32 - $33•Hybrid

About The Position

Reporting to the Accounts Payable Manager, the Senior Accounts Payable Specialist provides advanced administrative and operational support for the day-to-day activities of the Accounts Payable department. This position is responsible for reviewing accounts payable transactions for accuracy, completeness, and compliance with College policies and departmental procedures; responding to inquiries from vendors, faculty, and staff; and supporting continuity of operations by serving as backup to the Accounts Payable Manager, as needed. The position also coordinates student employees, assists with policy and procedure documentation, supports ERP-related issue resolution, and contributes to annual tax reporting and other departmental initiatives.

Requirements

Bachelor’s degree in Accounting, Business Administration, or a related field, with a minimum of five years of progressively responsible experience in accounts payable, accounting operations, finance, or a related administrative area.
Experience working with computer-based ERP systems in a large-scale automated environment is required; Workday experience is preferred.
Demonstrated ability to apply policies and procedures, manage multiple priorities, meet deadlines, and provide effective customer service in a collaborative environment is required.
Experience coordinating or overseeing the work of student employees or other support staff is preferred.
Demonstrated knowledge of accounts payable practices, internal controls, and customer service principles.
Ability to work independently with limited direction, exercise sound judgment, and take initiative in resolving routine issues and escalating more complex matters as appropriate.
Ability to work collaboratively as part of a team and to establish and maintain effective working relationships across departments.
Ability to train, coordinate, and provide day-to-day guidance to student employees or other support staff.
Ability to review financial and administrative documentation for accuracy, completeness, required approvals, and compliance with established policies and procedures.
Strong organizational skills and demonstrated ability to prioritize work effectively, manage multiple responsibilities, and meet established deadlines with a high degree of accuracy and attention to detail.
Effective verbal and written communication skills, with the ability to respond professionally to vendors, faculty, staff, and other members of the College community.
Ability to interpret, explain, and apply departmental and College policies and procedures in a clear, consistent, and service-oriented manner.
Demonstrated proficiency with computer-based ERP systems and other standard business software applications; ability to learn and use Workday and related systems effectively.
Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future.

Nice To Haves

Workday experience is preferred.
Experience coordinating or overseeing the work of student employees or other support staff is preferred.

Responsibilities

Review accounts payable transactions and documentation for accuracy, completeness, required approvals, supporting documentation, and compliance with College policies and departmental procedures.
Monitor the Accounts Payable shared mailbox and respond to inquiries from vendors and members of the College community regarding accounts payable matters, including policies, procedures, and payment status.
Support departmental operations by serving as backup to the Accounts Payable Manager and assisting with Accounts Payable-related work that supports the College’s Student Bursar Office.
Provide guidance and training to faculty and staff on Accounts Payable policies, procedures, and related processes to support compliance and effective operations.
Assist with departmental administration and special projects, including maintaining organized methods for tracking and resolving inquiries, monitoring office supply inventory, supporting policy and procedure development, collaborating on ERP system issues, and assisting with annual 1099 production, distribution, and electronic filing.
Other duties as assigned.