Senior Accounting Assistant

State of Nevada•Carson City, NV

4d•Onsite

About The Position

The Department of Business and Industry is recruiting to fill a Senior Accounting Assistant position within the Division of Insurance in Carson City. The incumbent will receive, review, verify, and process accounts payable and receivable documents; receive payments, match payment to receivable due, and prepare receipts; review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation; verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts; balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records; develop spreadsheets for tracking, organizing, and reporting account related data; perform data input and record, organize, track, report, and verify financial information; reconcile bank statements, identify exceptions, and resolve routine problems; process budget and accounting documents by encoding accounting distribution data; transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information; maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels; prepare and make daily deposits and balance monies, journals, and deposit forms; serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records; extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting; provide detailed supporting documentation for grant reports, work programs, and budget preparation; compile, organize, display, and summarize data to facilitate analyses and identify interrelationships; interpret and explain regulations, policies, procedures, and guidelines; review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems; and act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.

Requirements

Three or more years of applicable experience as described in the job duties
Graduation from high school or equivalent education
Knowledge of processing agency accounting documents
Knowledge of budgeting and funding
Knowledge of recording, tracking, organizing, and reporting data
Knowledge of bookkeeping methods and procedures related to monitoring contracts and grant spending
Ability to compile and interpret data, prepare reports and recommendations
Ability to understand legal contracts and grants
Ability to plan, implement, and monitor clerical accounting methods and procedures
Ability to explain guidelines, policies, and procedures
Ability to review accounts documents prepared by others
Ability to reconcile accounts using automated systems

Nice To Haves

Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
Interpret and explain regulations, policies, procedures, and guidelines.
Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
Authorize payments within designated authority.
Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
Assist in developing procedures to implement or improve work processes.

Responsibilities

Receive, review, verify, and process accounts payable and receivable documents.
Receive payments, match payment to receivable due, and prepare receipts.
Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
Develop spreadsheets for tracking, organizing, and reporting account related data.
Perform data input and record, organize, track, report, and verify financial information.
Reconcile bank statements, identify exceptions, and resolve routine problems.
Process budget and accounting documents by encoding accounting distribution data.
Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
Prepare and make daily deposits and balance monies, journals, and deposit forms.
Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
Interpret and explain regulations, policies, procedures, and guidelines.
Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
Assist in developing procedures to implement or improve work processes.
Perform related duties as assigned.