Accounting Assistant

Williams Parker • Sarasota, FL

2d • Onsite

About The Position

Williams Parker, the region's largest and oldest law firm founded in 1925, is seeking a detail-oriented and service-focused Accounting Assistant to join our Accounting Department in downtown Sarasota. This position is ideal for an accounting professional who enjoys a blend of accounts payable, accounts receivable, billing support, matter conflict checks, and administrative accounting functions within a collaborative professional services environment. The successful candidate will play an important role in supporting the Firm's financial operations while maintaining the accuracy, responsiveness, confidentiality, and client service standards that have contributed to Williams Parker's success for more than a century.

Requirements

• Bachelor’s degree required; emphasis in accounting, business administration, or a related field is preferred.
• Demonstrated commitment to accuracy, professionalism, confidentiality, and exceptional client service.
• Ability to work effectively both independently and collaboratively within a team-oriented environment.
• Proficiency with Microsoft Office and other business technology platforms; experience with systems such as SurePoint, iManage, and Adobe Acrobat is beneficial.
• Strong organizational skills with the ability to manage multiple priorities while maintaining close attention to detail.
• Excellent written and verbal communication skills with the ability to effectively collaborate across departments and communicate with diverse audiences.
• Ability to work efficiently under pressure and respond effectively to time-sensitive requests and deadlines.
• Strong documentation, reporting, and record-management skills.
• Ability to manage confidential information with discretion and sound judgment.
• Demonstrated ability to adapt to changing priorities and contribute positively to a collaborative, service-driven culture.
• Commitment to delivering exceptional internal and external client service.
• Professional, responsive, and collaborative approach when working with attorneys, staff, clients, vendors, and business partners.
• Ability to contribute to a team environment that values respect, accountability, cooperation, and shared success.
• Interest in continuous learning and professional growth as the scope and complexity of responsibilities expand over time.

Nice To Haves

• One to two years of accounts payable and/or accounts receivable experience strongly preferred.
• Three to five years of experience in a professional services, legal, accounting, or business environment is preferred.
• Experience working with accounting, billing, or time-and-billing software platforms is preferred.

Responsibilities

• Support the accounting department by processing inbound accounting requests and verifying wire transactions.
• Assist with client invoicing, including electronic billing, cost posting, and annual Registered Agent invoicing.
• Perform and manage client and matter conflict checks, including conducting database searches, maintaining contact records, verifying information, and ensuring compliance with firm policies before matters are opened.
• Manage accounts receivable processes, including cash receipt reconciliation, remote check deposits, wire verification, and invoice follow-up activities.
• Handle accounts payable functions, including coding and processing vendor invoices, managing reimbursements, onboarding new vendors, and ensuring timely and accurate payments.
• Maintain accurate financial records and documentation in accordance with firm procedures and accounting standards.
• Collaborate with attorneys, staff, clients, vendors, and third-party service providers to support the Firm's financial and operational needs.
• Adapt to changing priorities and business demands while proactively identifying needs and assisting with departmental initiatives.

Benefits

• Market leading compensation package
• Health and disability insurance
• Vision and dental insurance
• Firm-paid life insurance, with ability for employee to purchase additional insurance
• Employee Savings Plan with employer contributions
• 401(k) with employer contributions
• Paid time off
• Paid parental leave
• Perks platform offering over 30,000 unique discounts
• Referral program
• Wellness program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level