Senior Accounting Assistant

State of Nevada•Carson City, NV

4d•Onsite

About The Position

This is a full-time, in-office position located in Carson City, NV. Remote work is not available. Under immediate supervision, incumbents perform a variety of duties at the highest level of clerical accounting, interpreting and applying guidelines and extracting and evaluating account information/data to make decisions and monitor various accounts. Incumbents review and reconcile clerical accounting documents prepared by others; provide technical assistance to staff to resolve problems; assist in developing procedures to implement or improve work processes; and develop computer spreadsheets and other data collection processes for the purpose of tracking and organizing accounts related information. This position works in the Accounting Division within the Secretary of State’s office. The incumbent will be responsible for tracking, reporting, and reconciling multiple large complex fund distributions. All documents must be encumbered including payable invoices, purchase orders, billing claims, and travel requests. This position is a Level 1 in Core.NV. This position will cross-train with Accounts Receivable which include completing the daily deposit, analyzing and reconciling internal reports, processing returns and credit card disputes, creating trust accounts, processing accounting transactions in the State's accounting system, and assisting customers with an emphasis on providing the highest level of customer service.

Requirements

Three or more years of applicable experience as described in the job duties
Graduation from high school or equivalent education

Nice To Haves

Knowledge of processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
Knowledge of bookkeeping methods and procedures related to monitoring contracts and grant spending.
Ability to compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
Ability to plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
Ability to review accounts documents prepared by others; reconcile accounts using automated systems.

Responsibilities

Receive, review, verify, and process accounts payable and receivable documents.
Receive payments, match payment to receivable due, and prepare receipts.
Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
Develop spreadsheets for tracking, organizing, and reporting account related data.
Perform data input and record, organize, track, report, and verify financial information.
Reconcile bank statements, identify exceptions, and resolve routine problems.
Compose correspondence and provide financial, accounting data, and other information.
Process budget and accounting documents by encoding accounting distribution data.
Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
Assign a budgetary account code and post to revenue and receivable accounts.
Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
Prepare and make daily deposits and balance monies, journals, and deposit forms.
Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
Access account information to respond to inquiries from clients or vendors.
Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
Interpret and explain regulations, policies, procedures, and guidelines.
Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
Authorize payments within designated authority.
Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
Assist in developing procedures to implement or improve work processes.
Perform related duties as assigned.