Senior Accountant (Hybrid, Oakland CA)

National Center For Youth Law•Oakland, CA

2d•Hybrid

About The Position

The Senior Accountant is a member of the Operations Team and reports to the Senior Controller. Based in NCYL’s Oakland office, this role manages restricted grant and fund accounting, cost allocations, grant budgeting, and reporting; takes higher-level transaction work off the Senior Controller’s plate; and provides customer service to staff and vendors across the country. The position also helps staff the Oakland office and provides limited IT support during in-person staff meetings. It is a confidential position with regular access to sensitive financial, payroll, and personnel information, requiring sound judgment and strict discretion. The Senior Accountant drafts grant budgets, modifications, projections, and funder-ready reports; monitors grant spending; manages restricted and unrestricted funds; and owns the cost allocation methodology. General accounting duties include processing payroll reports, maintaining salary and time allocations, preparing and reviewing journal entries, reconciling bank statements, maintaining general ledger schedules, and analyzing confidential financial projections and cost models. The role also handles accounts payable and vendor records, accounts receivable and invoicing, office support, and preparation of materials for annual audits and 990 filings. This is a full-time, non-exempt hybrid position requiring in-person presence at the Oakland office at least one to two days per week and as needed. Candidates must reside in or be willing to relocate to the San Francisco Bay Area. Some travel is required. Employment is at-will and contingent on continued receipt of grant and donation funding.

Requirements

At least 5 years of progressively responsible nonprofit accounting experience, including hands-on restricted grant/fund accounting and cost allocation experience.
Advanced proficiency in Excel, including pivot tables and lookups, as well as Sage, Intacct, databases, and data manipulation.
Working knowledge of GAAP.
Strong analytical and problem-solving skills, attention to detail, and accuracy.
Strong organization, time management, and project management skills, including the ability to manage competing priorities and deadlines in a fast-paced environment.
Ability to work independently and collaboratively, with strong written and oral communication skills and a friendly, customer-service orientation.
Demonstrated discretion, sound judgment, and strict confidentiality when handling sensitive financial, payroll, and personnel information.
Commitment to NCYL’s mission and to equity, diversity, and inclusion, including applying a racial and social justice lens that centers children, youth, and their families.
Must reside in or be willing to relocate to the San Francisco Bay Area.
Ability to meet the role’s physical requirements, including prolonged sitting at a desk and working on a computer; some travel is required.
Ability to work in person at the Oakland office at least one to two days per week and as needed.

Responsibilities

Draft grant budgets, budget modifications, multi-year spend-down projections, financial status reports, and budget-to-actual analyses.
Monitor grant spending, flag variances and funding gaps, and manage restricted and unrestricted grant funds in accordance with GAAP and funder requirements.
Own and update the organization’s cost allocation methodology, including allocations of staff time and shared expenses across grants, programs, and departments.
Process payroll reports and maintain and reconcile staff salary and time allocations across funding sources.
Prepare and review journal entries, including accruals, deferred revenue, and grant revenue recognition.
Reconcile monthly bank statements, maintain general ledger account schedules, and review transaction-level accounting work for accuracy.
Prepare and analyze confidential financial projections and cost models for compensation, benefits, and organizational policies.
Process accounts payable bills and payments using Yooz; collect vendor W-9s, certificates of insurance, and ACH information; and process annual 1099s.
Process monthly credit card statements and collect reports from staff.
Track insurance requirements and nonprofit status of consultants and sub-grantees; maintain electronic accounting records and contract files; and monitor contract renewals.
Track and prepare monthly and quarterly invoices with supporting documentation.
Work with development staff to reconcile contributions and ensure accurate donor records.
Process mail, maintain the Oakland office environment and supplies, and provide basic technical support during in-office meetings with an outside managed service provider.
Prepare documentation and support materials for annual audits and 990 filings.
Perform other duties as requested by the Senior Controller.