Senior Accountant (Hybrid, Oakland CA)

National Center for Youth Law•Oakland, CA

2h•$77,000 - $82,500•Hybrid

About The Position

The Senior Accountant reports to the Senior Controller and is a member of the Operations Team. Based out of NCYL’s Oakland office, the role manages restricted grant and fund accounting, cost allocations, grant budgeting, and reporting; takes higher-level transaction work off the Senior Controller’s plate; and provides customer service to staff and vendors across the country. The role also helps staff the Oakland office and provides limited IT support during in-person staff meetings. This confidential position has regular access to sensitive financial, payroll, and personnel information. The successful candidate must exercise sound judgment and maintain discretion and confidentiality. The role requires significant nonprofit accounting experience, including restricted grant and fund accounting and financial reporting for funders, in a mission-driven, collaborative environment. The position is hybrid and requires in-person presence at the Oakland office at least one to two days a week and as needed. Some travel is required. Candidates must reside in or be willing to relocate to the San Francisco Bay Area. This is a full-time, non-exempt, at-will position, and employment is contingent on continued grant and donation funding.

Requirements

At least 5 years of progressively responsible nonprofit accounting experience, including hands-on restricted grant/fund accounting and cost allocations.
Advanced proficiency in Excel, including pivot tables and lookups, Sage, Intacct, databases, and data manipulation.
Working knowledge of GAAP.
Strong analytical and problem-solving skills, attention to detail, and accuracy.
Highly organized and systematic, with excellent time and project management skills and the ability to manage competing priorities and deadlines in a fast-paced environment.
Ability to work independently and as part of a team, with strong written and oral communication skills and a friendly, customer-service orientation.
Demonstrated ability to handle sensitive financial, payroll, and personnel information with discretion, sound judgment, and strict confidentiality.
Commitment to NCYL’s mission and to equity, diversity, and inclusion, including applying a racial and social justice lens that centers the voices of children, youth, and their families.
Must reside in or be willing to relocate to the San Francisco Bay Area.
Must be able to attend the Oakland office at least one to two days per week and as needed; some travel is required.
Prolonged periods of sitting at a desk and working on a computer.

Responsibilities

Draft grant budgets, budget modifications, multi-year spend-down projections, and funder-ready financial reports, including financial status reports and budget-to-actual analyses.
Monitor grant spending against budgets, proactively identifying variances and funding gaps for the Senior Controller and program staff.
Track restricted and unrestricted grant funds and ensure revenue recognition, expense allocation, and net asset classification comply with GAAP and funder requirements.
Own and maintain the cost allocation methodology, monitoring staff time and shared expenses charged across grants, programs, and departments and updating allocations as funding and staffing change.
Process payroll reports; maintain and reconcile staff salary and time allocations across funding sources; and prepare and review journal entries, including accruals, deferred revenue, and grant revenue recognition.
Reconcile monthly bank statements, maintain general ledger account schedules, and review transaction-level accounting work for accuracy before posting.
Prepare and analyze confidential financial projections and cost models for compensation, benefits, and other organizational policies to support senior leadership planning and decision-making.
Manage accounts payable, including processing bills and payments using Yooz automated invoice processing software.
Collect W-9 forms, certificates of insurance, and ACH information from vendors; process annual 1099s; and process monthly credit card statements and collect staff reports.
Track insurance requirements and nonprofit status for consultants and sub-grantees.
Maintain electronic accounting records and contract files and monitor and track contract renewals.
Track and prepare monthly and quarterly invoices, including required backup documentation.
Work with development staff to reconcile contributions and ensure accurate donor records.
Process mail and help maintain a well-maintained, adequately stocked office environment.
Provide basic technical support during in-office meetings with support from an outside managed service provider.
Prepare documentation and support materials for annual audits and 990 filings.
Perform other duties as requested by the Senior Controller.