Senior Accountant - Freight Audit & Reconciliation

Williams-Sonoma • Olive Branch, MS

2d • Onsite

About The Position

The Senior Accountant – Freight Audit & Reconciliation is responsible for the accuracy, completeness, and timely reconciliation of assigned transportation expenses, freight accruals, and related balance sheet accounts across Williams-Sonoma, Inc. The position is located in Olive Branch, Mississippi.

The role manages carrier and vendor setup, validates contracted freight rates, investigates invoice exceptions, and drives resolution of aged invoices. It also prepares transportation-related journal entries and freight accruals, owns assigned balance-sheet reconciliations, analyzes variances, maintains accounting documentation, and supports audits. The Senior Accountant improves freight audit, payment, and reconciliation processes; analyzes process metrics and recurring issues; develops reporting; documents procedures; and supports special projects and other accounting or financial analysis activities.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• At least 3 years of progressive accounting experience, including month-end close, journal entries, and account reconciliations.
• Strong understanding of accounting principles, internal controls, and financial reconciliation processes.
• Demonstrated ability to identify process improvements and implement effective solutions, including investigating and resolving transactional discrepancies.
• Strong analytical and problem-solving skills, including the ability to work with large datasets.
• Advanced Excel skills, including lookups, pivot tables, and reconciling data across systems.
• Self-directed and detail-oriented, with the ability to independently research and resolve issues.
• Strong communication skills and ability to collaborate with cross-functional teams.

Nice To Haves

• 5 years of transportation accounting experience.
• Experience with freight audit, transportation accounting, Accounts Payable, or procure-to-pay processes.
• Experience with Oracle or other large enterprise accounting systems.
• Experience working with third-party payment processors or freight audit providers.
• Experience supporting financial controls, SOX compliance, or internal/external audits.
• Power Query experience.

Responsibilities

• Manage carrier/vendor setup and maintenance requests, ensuring required information is complete and submitted promptly.
• Validate contracted rates and rate changes in freight audit systems, partnering with Transportation Operations and freight audit providers to resolve discrepancies before invoice processing.
• Track, investigate, and follow through on assigned freight invoice exceptions through resolution, coordinating corrections and documenting outcomes.
• Drive resolution of aged and unresolved freight invoices by maintaining action owners and escalation timelines.
• Prepare monthly journal entries for transportation expenses, freight accruals, reclassifications, and other assigned accounts.
• Own monthly reconciliations for assigned transportation-related balance sheet accounts and investigate and resolve reconciling items within close deadlines.
• Prepare and validate freight accruals, identify transportation activity not yet processed or recorded, assess estimate completeness and reasonableness, and investigate differences between accrued and actual expenses.
• Perform variance and reasonableness analysis to identify unusual transactions, trends, or discrepancies requiring investigation.
• Maintain supporting documentation for journal entries, reconciliations, and other key accounting activities.
• Support internal and external audits, including documenting financial controls and resolving audit inquiries.
• Improve freight audit, payment, and reconciliation processes to strengthen controls, standardization, and automation in partnership with process owners.
• Lead root-cause analysis of recurring invoice exceptions and reconciliation issues and coordinate corrective actions with Transportation Operations, Finance, IT, and external providers.
• Maintain and analyze process metrics, including invoice matching rates, exception aging, billing accuracy, and processing timeliness; investigate gaps and drive corrective actions to completion.
• Develop reporting and analysis to identify trends, recurring issues, and opportunities to improve payment accuracy and operational efficiency.
• Document processes and procedures to promote consistency, accountability, and appropriate financial controls.
• Support special projects and other assigned accounting or financial analysis activities.

Benefits

• Generous discount on Williams-Sonoma, Inc. brand products.
• 401(k) plan and other investment opportunities.
• Paid vacations and holidays (in some locations).
• Employee Assistance Programs.
• Time Off to Volunteer and Matching Gifts Community Service Program.
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits.
• Legal and Identity Protection Plans.
• Pet Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior