Senior Account Clerk

Lewis County•Lewis County Human Services Building, NY

About The Position

Lewis County is recruiting simultaneously for Principal Account Clerk and Senior Account Clerk as alternative appointment options for the same vacancy, not as two separate positions. The final appointment title and level will depend on the selected candidate’s qualifications and experience, the duties assigned, and the County’s organizational needs. Appointment is subject to the minimum qualifications and applicable Civil Service requirements for the title. The Senior Account Clerk independently performs moderately difficult financial account and records maintenance work. The position may require decisions about methods and the classification of records and accounts. The incumbent enters and retrieves information using computer database and spreadsheet software and works under general supervision. The incumbent may train lower-level clerical workers, and may supervise account-keeping and clerical workers.

Requirements

Meet one of the following minimum qualification pathways: an associate’s degree in accounting, business management, or business administration from a regionally accredited or New York State registered college or university; high school graduation and two years of experience maintaining financial accounts and records; or an equivalent combination of training and experience within the limits of those pathways.
Verifiable part-time experience is prorated toward full-time experience requirements.
Good knowledge of modern methods for keeping and checking financial accounts and records, including computer financial software.
Good knowledge of modern office technology, procedures, and equipment, and business English.
Ability to accurately perform complex arithmetic computations involving fractions, decimals, and percentages.
Ability to operate a personal computer and use common office software, including spreadsheets and databases.
Ability to organize and maintain accurate records and files.
Ability to analyze and organize data and prepare records and reports.
Ability to plan, assign, and supervise the work of account-keeping and clerical workers.
Ability to understand and interpret complex oral instructions and written directions.
Ability to establish and maintain effective working relationships with others.
Ability to perform close-detail work requiring considerable visual effort and concentration.
Physical condition commensurate with the demands of the position.

Responsibilities

Review, classify, and distribute complex financial documents among accounts according to established procedures and policies.
Post figures to accounts, make adjustments, and verify and reconcile balances.
Review account status and take appropriate actions, such as authorizing payments, issuing checks, or preparing bills.
Track, audit, and monitor accounts; verify allocation adjustments and issue reports.
Prepare complex financial or statistical summary reports.
Check the accuracy and completeness of computations and reports, or supervise preparation of daily, weekly, and monthly reports for summary reports or County, State, or Federal reimbursement claims.
Prepare accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials from source information.
Prepare funds for bank deposit, reconcile accounts, and prepare reports from account information.
Issue receipts for money received.
Contact clients, vendors, or other agencies to obtain information.
Respond orally or in writing to inquiries about account status.
Process, sort, index, record, and file control records and reports, or supervise those activities.
Perform complex payroll transactions or prepare a department’s payroll and related reports.
Operate a calculator, peripheral computer equipment, and other office equipment.
Assist with preparing figures and reports for budget preparation.
Assign and review employees’ work and instruct new employees in specialized account-keeping activities when supervising.
Train lower-level clerical workers as needed.