Senior Account Clerk

Putnam County Government•Carmel Hamlet, NY

22d

About The Position

The Putnam County Department of Social Services and Mental Health is hiring a Senior Account Clerk, a competitive position under New York State Civil Service Law. Any appointment will be provisional pending administration of a future Civil Service examination. The role involves moderately difficult clerical work maintaining varied financial accounts and records, reviewing financial information, and performing related tasks. The incumbent uses computer database and spreadsheet software to enter and retrieve information and applies a general understanding of relevant laws, office rules, procedures, and policies. The work involves more complex duties and greater independent judgment than those of an Account Clerk. Work is performed under general supervision with wide leeway in carrying out assignments. The position may provide immediate supervision to one or more clerical assistants and performs related work as required.

Requirements

Meet one of the following qualification paths: high school graduation or comparable diploma and three years of clerical experience maintaining financial accounts and records; five years of clerical experience maintaining financial accounts and records; or an equivalent combination of training and experience.
Post-secondary coursework in accounting, business administration, or a closely related field may substitute for up to two years of required experience at 30 college credits per year of experience.
Any qualifying degree must be awarded by a college or university accredited by an agency recognized by the U.S. Department of Education or U.S. Secretary of Education.

Responsibilities

Review complex financial documents relating to receipts and expenditures, classify them, and distribute items among accounts according to established procedures and policies.
Review, check, track, audit, and monitor account-keeping records and reports for accuracy, completeness, and proper extension.
Supervise verification and reconciliation of accounts according to prescribed procedures.
Post figures to accounts, adjust balances, verify and reconcile balances, update account status, and take actions such as authorizing payments, issuing checks, acknowledging receipts, or preparing bills.
Prepare or supervise preparation of financial or statistical summary reports, including reports or claims for New York State and federal reimbursement.
Prepare routine reports using information from journals or ledgers and compile records of labor, material, and operating costs.
Process, sort, index, record, and file control records and reports, or supervise those activities.
Prepare accounting and financial statements, payrolls, statistical data, correspondence, vouchers, reports, requisitions, and other materials in final format.
Prepare funds for deposit into book accounts, reconcile accounts, and prepare reports using account information.
Respond orally or in writing to inquiries about account status and conduct routine correspondence on matters with established policies and procedures.
Operate computing, calculating, check-writing, and other office machines.
Assign and review work, record work completed, and instruct new employees in specialized account-keeping and clerical work.
As assigned, collect taxes, issue tax receipts, prepare related reports, and assist with figures and reports for budget preparation.
Perform incidental typing and other related activities as required.