Senior Academic Coordinator

University of Texas at Austin

13d•$62,000 - $64,000•Onsite

About The Position

The Senior Academic Coordinator provides advanced academic administrative and operational coordination for Curriculum & Academic Administration (CAA). The position supports recurring undergraduate curriculum, academic program, compliance, committee, documentation, and institutional workflow activities, including implementation of the University's new Core Curriculum and established processes such as academic program development and modification, catalog and addendum activity, low-producing program review, professional licensure, HB 2504 and public course information, faculty review, and institutional reporting. The role maintains calendars and tracking systems, coordinates documentation and routine communications, supports faculty and committee review processes, and monitors actions and deadlines so established workflows are completed consistently and progress through required approval stages. It works with substantial independence in organizing assigned workflows and coordinating stakeholders, while elevating matters requiring substantive academic, policy, regulatory, Core Curriculum, or institutional decisions to the appropriate leaders. The position reports to the Director of Curriculum & Academic Administration and collaborates with CAA staff, faculty, colleges and schools, central offices, UT System, the Texas Higher Education Coordinating Board, and other academic and administrative partners. Initially, a significant priority is cross-functional operational support for implementation of the new Core Curriculum, including timelines, milestone tracking, stakeholder coordination, documentation, communications, quality assurance, meetings, and transition resources. The role complements rather than replaces the Director's strategic, policy, approval, and oversight responsibilities or the Core Curriculum Manager's subject-matter ownership and recurring Core administration. This is a full-time, in-person position based at The University of Texas at Austin campus. Regular on-campus presence during the unit's established business hours is required; the position is not designated for a routine remote-work schedule. The position requires eligibility to work in the United States full time for any employer without sponsorship. Salary is $62,000–$64,000, depending on qualifications.

Requirements

Bachelor's degree and relevant professional experience in higher education administration, academic affairs, curriculum administration, academic program operations, compliance, workflow coordination, or a related field; relevant education and experience may be substituted as appropriate.
Demonstrated experience coordinating complex, multistep processes involving multiple stakeholders, approval stages, competing deadlines, and required deliverables.
Ability to independently organize and manage multiple concurrent workflows and priorities with a high degree of accuracy.
Excellent written, verbal, and interpersonal communication skills.
Strong analytical, organizational, problem-solving, and critical-thinking skills.
Experience developing workflows, tracking systems, reports, standard operating procedures, process documentation, training resources, or similar operational materials.
Ability to interpret and implement detailed policies, procedures, regulations, and institutional requirements within established parameters.
Ability to exercise sound judgment, initiative, discretion, and independent decision-making within assigned areas of responsibility.
Ability to recognize matters requiring substantive academic, policy, regulatory, or institutional interpretation and appropriately elevate them for decision.
Ability to work effectively and collaboratively with individuals across organizational levels and functional areas.
Proficiency with Microsoft Office applications and experience using shared tracking, document-management, curriculum-management, or workflow technologies.
Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

Nice To Haves

Master's degree.
Experience in higher education academic affairs, curriculum administration, academic program administration, institutional effectiveness, accreditation, compliance, or related functions.
Experience supporting university-wide or institutionally significant academic processes.
Knowledge of undergraduate curriculum, Core Curriculum, and academic program approval processes.
Experience with state higher education requirements, governing-board requirements, accreditation expectations, or institutional compliance processes.
Experience with CourseLeaf or similar curriculum-management systems, workflow platforms, dashboards, or reporting tools.
Experience developing standard operating procedures, process maps, implementation plans, training resources, webpages, or institutional guidance.
Experience coordinating faculty committees, governance processes, or cross-functional institutional initiatives.
Experience working in a large, decentralized research university environment.

Responsibilities

Coordinate and track established workflows for undergraduate academic programs, certificates, curriculum actions, and catalog implementation.
Coordinate development, review, approval, and implementation workflows for new undergraduate degrees, certificates, and other academic offerings.
Coordinate timelines, documentation, routing, and follow-up for modifications, reorganizations, and closures of existing undergraduate academic programs.
Support integrated and accelerated undergraduate and graduate program processes when undergraduate curriculum or degree requirements are involved.
Conduct initial administrative completeness reviews and confirm required forms, supporting materials, and approvals are present before proposals advance.
Maintain proposal status records, approval histories, deadline trackers, and implementation records.
Coordinate approval workflows with colleges and schools, the Provost's Office, the Office of the Registrar, UT System, the Texas Higher Education Coordinating Board, and other appropriate offices.
Support catalog, addendum, and curriculum-management system workflows, including implementation of approved changes.
Identify overdue items, incomplete documentation, workflow barriers, or matters needing policy interpretation and escalate them appropriately.
Coordinate recurring academic compliance and reporting workflows, including HB 2504 and public course information requirements, professional licensure disclosures, and low-producing program reviews.
Maintain compliance calendars and track requirements, dependencies, deadlines, institutional actions, documentation, and audit trails.
Coordinate follow-up with colleges, schools, departments, and administrative offices on outstanding documentation and established remediation steps.
Support preparation and quality review of reports and submissions to University leadership, UT System, state agencies, and other external entities.
Maintain implementation plans, timelines, milestones, dependencies, deliverables, and centralized tracking for the new Core Curriculum and other assigned academic initiatives.
Track submissions, approvals, outstanding actions, milestones, and deliverables across participating academic and administrative units; coordinate documentation and routine follow-up.
Prepare status reports, dashboards, briefing materials, calendars, and other implementation resources; identify issues and elevate those requiring decisions.
Prepare and organize agendas, review materials, schedules, communications, committee records, decisions, action items, and follow-up for faculty, committee, and administrative review processes.
Schedule meetings and coordinate operational logistics, submission and review timelines, participant communications, and information sessions or training activities.
Develop and maintain standard operating procedures, process maps, checklists, templates, standard communications, guidance materials, webpages, and training resources based on approved requirements.
Design and maintain master calendars, trackers, dashboards, shared documentation systems, and other workflow-management resources.
Conduct administrative quality-control reviews of documentation, submissions, records, and data; review workflow performance and recommend operational improvements.
Support implementation and optimization of curriculum-management, document-management, and workflow technologies used by CAA.
Coordinate routine communications, meetings, materials, action items, records, and follow-up with institutional partners; monitor deadlines and report status to the Director and functional leads.
Represent CAA in operational meetings, implementation groups, and process teams as assigned; support emerging academic administrative responsibilities and other related duties assigned by the Director.