Security Service and Construction Project Manager

Kelso Industries•Clearwater, FL

9d•Hybrid

About The Position

The Security Service & Construction Project Administrator plays a vital support role within the project management team, ensuring that all administrative aspects of security projects are organized, documented, and efficiently executed. The ideal candidate is detail-oriented, highly organized, and familiar with the construction industry.

Requirements

3+ years of experience in a construction or security contracting environment, ideally in a project administrative role preferred.
Strong knowledge of construction documentation and processes.
Proficiency in MS Office Suite (Word, Excel, Outlook), and project management software (e.g., Autodesk (ACC Build) , Viewpoint, Bluebeam).
Excellent organizational and time management skills.
Ability to multitask and work in a fast-paced environment.
Strong written and verbal communication skills.
Strong interpersonal and collaboration skills

Nice To Haves

AutoCAD experience a plus.
Familiarity with security systems or terminology is a plus.

Responsibilities

Provide administrative support to project managers and field supervisors for security projects.
Prepare and manage project documentation, including contracts, submittals, RFIs, and closeout packages.
Maintain and update project files and documentation logs.
Track project schedules and deadlines, ensuring all documentation is submitted on time.
Coordinate and communicate with vendors, subcontractors, and clients regarding project status and documentation.
Assist in preparing Direct Owner Purchase billing and invoicing documentation.
Help ensure compliance with local, state, and federal regulations and company safety policies.
Organize and schedule project meetings, prepare agendas, and take meeting minutes as needed.
Generating work orders.
Invoice service tickets.
Assist with permitting for several municipalities.