Security Officer & Internal Controls Administrator

Commercial Bank•Ithaca, MI

2d•Onsite

About The Position

The Security Officer and Internal Controls Administrator develops, implements, maintains, and oversees Commercial Bank’s physical security, internal controls, fraud prevention, and operational risk management programs. The role helps protect employees, customers, and bank facilities and serves as a resource for employees with fraud prevention and internal control questions. The position requires confidentiality, sound judgment, effective communication with employees and management, and initiative in identifying potential risks. The Security Officer responsibilities include maintaining branch security materials and procedures, overseeing branch security practices, reviewing security policies and risk assessments, coordinating security equipment testing, responding to physical security concerns, providing employee training, coordinating with emergency responders, and documenting incidents and corrective actions. The Internal Controls Administrator monitors the Bank’s internal control environment, works with department managers to strengthen controls, reviews policies and procedures, conducts operational control reviews, monitors compliance with established procedures, identifies and communicates control deficiencies, and helps maintain documentation for examinations, audits, and reviews. The work is performed in person in a professional office setting and may also take place in other environments at client meetings.

Requirements

High School Diploma or GED required.
Proven leadership, organizational, and project management skills.
Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
Willingness to learn and become familiar with FDIC, FFIEC, and BSA/AML regulatory guidance.
Excellent written, verbal, interpersonal, and problem-solving skills, and the ability to communicate effectively and project a professional image.
Willingness and flexibility to work in a team setting.
Willingness to learn and understand internal controls and compliance monitoring principles.
Analytical mindset with the ability to identify control weaknesses and recommend solutions.
Ability to multitask.
Intermediate-level PC skills and ability to use the Internet.
Ability to learn compliance and law issues.
Commitment to supporting a strong culture of compliance and risk awareness.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Experience in community banking, compliance, internal controls, or risk management is preferred.

Responsibilities

Ensure branches maintain current security binders, emergency contact lists, alarm procedures, and related materials.
Oversee branch security procedures, including opening and closing, vault security, dual control, and employee access.
Develop, maintain, and periodically review security policies, risk assessments, and procedures.
Coordinate and monitor testing of alarms, cameras, hold-up alarms, and other security equipment.
Review security incidents, suspicious activity, robberies, break-ins, and other physical security concerns.
Provide security training during orientation or when necessary.
Coordinate with law enforcement and emergency responders when necessary.
Ensure employees understand emergency procedures, including robbery response, evacuation, and all-clear signals.
Maintain documentation of security incidents, testing, inspections, and corrective actions.
Oversee and monitor the Bank’s internal control environment to help ensure established controls function effectively.
Assist department managers with developing and strengthening internal controls.
Review internal policies and procedures to identify weaknesses, inconsistencies, and opportunities for improvement.
Conduct periodic reviews of operational controls throughout branches and departments.
Monitor compliance with established procedures involving dual control, employee access, cash handling, physical security, and sensitive information.
Identify potential control deficiencies and communicate findings and recommendations to the appropriate department.
Assist with maintaining internal control documentation for examinations, audits, and reviews.