SECURITY & MAILROOM OPERATIONS MANAGER - 55000223

State of Florida•CHIPLEY, FL

1d•$47,397 - $61,337•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. This position will supervise security/front desk personnel and security operations, supervise mailroom and mailroom staff, coordinate retention of records, serve as the wireless communications coordinator and ensure recycling is handled according to procedure. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Problem solving techniques
Security practices, policies and procedures
Principles and practices of supervision and management
Word processing, spreadsheet, database and personal computer applications
Written and verbal communications
Understand records retention procedures
Maintain alarm systems for fire protection and security
Establish and effective working relationships with others
Plan, organize, prioritize, assign and track multiple projects
Interpret, understand and apply applicable rules, regulations, policies and procedures
Lift 50 pounds
Supervise
Must be United States (U.S.) citizens or lawfully authorized alien workers.

Responsibilities

Supervises security/front desk personnel and the operations and maintenance of the Districtwide fire/security systems.
Oversees front desk activities to ensure all records and assignments are adhered to and within procedures.
Enforces access control, manages fire/security contract terms and conditions and ensures districtwide fire/security systems remain operational.
Serves as contract manager and works with contractors for fire/security systems, including events occurring after normal business hours.
Monitors and maintains electronic security system, including evaluation, inspection to detect or identify problems, purchases, contract documents and operation of system.
Reviews programs, security cameras, video, materials and events daily to detect or identify problems and improvements pertaining to building operations, security, access control and safety.
Makes, issues and inventories security badges for the purpose of access control.
Purchases and maintains access control system, supplies and equipment.
Monitors and ensures training of security/front desk personnel and maintains internal procedure manuals and logs.
Coordinates with local law enforcement authorities as necessary.
Serves as District Mailroom Coordinator and supervises mailroom staff.
Sorts and disburses all incoming mail and processes outgoing mail for the District Office complex.
Processes all incoming and outgoing shipping through courier services.
Assists with the delivery of mail throughout District Office complex, Post Office and deliveries to field offices and Central Office.
Operates and maintains postage meter, including requesting and monitoring budget.
Serves as District Records Coordinator.
Coordinates with units to ensure proper retention, management and distribution of records.
Ensures Record Disposition Requests are completed properly according to the Records Retention Schedule.
Monitors and ensures the District is in compliance with these processes and procedures.
Serves as Wireless Communications Coordinator.
Orders cell phones and smartphones, orders/tracks needed supplies and equipment (batteries, clips, chargers, etc.), repairs/replaces damaged equipment and monitors payment of monthly bills.
Serves as District Recycle Program Coordinator.
Ensures recycling is handled according to procedure.
Contact local officials to pick up recyclables as necessary.
Ensures employees are aware of the program and emphasizes the positive aspects of employee participation and cooperation.