Security Administrative Specialist

RDR•Chantilly, VA

4d•Onsite

About The Position

This role requires an active TS/SCI with CI Poly clearance. The Security Administrative Specialist will be responsible for maintaining tracking records and filing systems, recommending new administrative support processes, and executing security in- and out-processing requirements. This includes issuing security-related equipment, managing schedules, scheduling polygraph testing, and handling security-related inquiries via phone and in person. The specialist will also perform statistical analysis, provide security support for clearances and visitor requests, update security data in various databases, and offer administrative and customer support for access control and physical security. Key responsibilities include managing badges, processing certifications, assisting with visitor inquiries, supporting personnel onboarding and out-processing, and conducting new personnel briefings. Additionally, the role involves providing guidance on security for office renovations, managing cryptographic material, serving as a Custodial Property Officer, conducting security in-briefings and de-briefings, supporting field offices with polygraph scheduling and requests, and interfacing with outside federal agencies. The specialist will also be responsible for generating tasking lists, gathering information for examinees, researching and reporting population statistical data, producing branch reports and statistics, preparing adjudication board materials, and providing administrative support for case tracking and monthly reports. Further duties include assisting in the development and coordination of training programs, coordinating registration and logistics for training courses, updating and archiving training records, and executing administrative security actions for Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO). This includes classification review of SAP documents, maintaining billet rosters for IJSTO accessed individuals, assisting in establishing and disestablishing SAP Facilities, and helping customers establish Co-use and Joint-use Agreements.

Requirements

Active TS/SCI with CI Poly clearance prior to consideration.
Bachelor's Degree and 3 years relevant experience OR High School Diploma/GED and 5 years relevant experience.
Shall be able to perform all the tasks and have the skill sets of an Entry Level Security Administrative Specialist.
Experience with personnel security policies and practices.
Experience in access control, security personnel and physical security functional areas, to include but not limited to access control software and systems, personnel security policies and procedures, and facility physical security requirements.
Experience working in an environment with compartmented programs.

Responsibilities

Maintain tracking records and filing systems, archives files as necessary.
Recommend new administrative support processes.
Execute security in and out-processing requirements.
Issue security related equipment, records, receipts, or supplies.
Maintain a schedule of appointments for a manager and/or offices.
Schedule polygraph testing.
Answer security related telephone calls, direct calls to the appropriate branch or office, and take messages.
Research, record, and report statistical analysis for historical and planning purposes.
Provide security support for passing, verifying, and receiving clearances, confirming Sensitive Compartmented Information (SCI) security eligibility, processing visitor requests, requests for badges, and various certifications.
Update security data, run inquiries, provide quality control, develop reports using various IC and/or DOD databases.
Provide support coordinating, tasking and managing security action responses government and other industry organizations.
Maintain and update appropriate security related databases.
Provide administrative/customer support duties for access control and physical security support.
Issue and manage badges.
Update data, provide quality control, run reports, and use the Monitor Dynamics Inc. system and Lenel Systems for proper badging, Visit Requests and Badging System (VRBS), Access Polygraph Investigative Collection System (APICS), and others as needed.
Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year.
Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC.
Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel.
Assist in the set-up and conduct the weekly briefing for introducing new personnel.
Provide guidance and assist with security specific needs for office renovations and move management activities, such as, but not limited to, review of furniture for classified information, review of facilities for SCI Facility requirements, working with facilities and communication personnel to assist in defining requirements, scheduling moves, etc.
Assist with work pertaining to the procurement, inventory control, and destruction of cryptographic material.
Serve as an OS&CI Custodial Property Officer tracking security related equipment and accountable property for the respective branches.
Conduct security in-briefings and de-briefings related to security compartmented programs and office specific programs.
Support field offices, including polygraph, to include generating tasking lists, providing program and personnel security requests for examinations.
Interface in person and telephonically with outside federal agencies, requesting reports, referring and scheduling examinations, and answering general questions about the NRO polygraph program.
Work with Program Security Officers to process requests for examinations, gather or provide information about prospective examinees.
Research, record, and report population statistical data for analysis and planning purposes of operational polygraph travel missions.
Collect, interpret, and produce weekly, monthly and yearly branch reports and statistics which includes multiple data reports from APICS.
Schedule, organize, and prepare read-aheads for the adjudication board and log/prepare all customer correspondence packages from the branch for mailing.
Provide administrative support for case tracking and provide monthly reports to management.
Assist in development and coordination of OS&CI yearly Instructor Led Training (ILT) and Computer Based Training, to include user testing, training schedule, and advertising course offerings.
Coordinate registration and confirmation for OS&CI ILT courses, checks clearances for students attending courses and provides day to day correspondence with students and addresses questions.
Coordinate logistics for off-site locations, provide logistical class configurations and reproduction of course materials.
Update and archive student training records with OS&CI provided courses.
Execute Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO) administrative security actions, in compliance with governing documents, to ensure customers are postured to support interfaces with the SAP and IJSTO communities.
Provide classification review of SAP documents prior to release.
Maintain billet rosters for all IJSTO accessed individuals through other systems.
Assist in establishing and disestablishing SAP Facilities for discussion, processing and storage of sensitive program data.
Assist customers in establishing Co-use and Joint-use Agreements as related to SAP and IJSTO programs.