Section Coordinator

Texas Tech University•El Paso, TX

2d•Onsite

About The Position

Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP. Provide administrative and operational support to the Office of the Dean, ensuring timely completion of assignments and effective coordination of office activities with minimal supervision. Manage calendars, appointments, meetings, and correspondence for the Office of the Dean. Serve as a primary point of contact for faculty, staff, students, visitors, and callers by providing coverage for the faculty ring and front desk, responding to inquiries, answering telephone calls, directing requests, and delivering professional customer service. Coordinate logistical support for meetings, events, and educational activities, including room reservations, audiovisual services, facilities requests, and catering arrangements. Provide technical and programmatic support to faculty, including conference-related activities, software assistance, troubleshooting technology issues, and initiating work orders as needed. Maintain office operations by overseeing inventory and procurement of supplies, and supporting property and equipment tracking processes. Process and reconcile procurement card transactions and assist with purchasing activities in accordance with institutional policies and procedures. Serve as a travel delegate by coordinating travel arrangements, obtaining required approvals, and processing travel reimbursements. Support faculty recruitment, onboarding, and related personnel activities for the Office of the Dean. Support Unit Safety Officer responsibilities and coordinate safety-related activities in collaboration with the Department of Safety Services. Remains current with all licensures, certifications and mandatory compliances and trainings required of this position. Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.). Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. Perform other duties as assigned.

Requirements

Proficient in MS Access, Word, Excel, Power Point, Outlook.
Willing to learn more job specific programs.
Excellent written and oral communications skills.
Excellent typing and note-taking skills.
Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Responsibilities

Coordinate and supervise the various functions and aspects of a specific program or departmental project.
Monitor program staff and operational procedures.
Supervise program staff, volunteers and/or students.
Provide administrative and operational support to the Office of the Dean.
Manage calendars, appointments, meetings, and correspondence for the Office of the Dean.
Serve as a primary point of contact for faculty, staff, students, visitors, and callers.
Coordinate logistical support for meetings, events, and educational activities.
Provide technical and programmatic support to faculty.
Maintain office operations by overseeing inventory and procurement of supplies.
Support property and equipment tracking processes.
Process and reconcile procurement card transactions.
Assist with purchasing activities.
Serve as a travel delegate by coordinating travel arrangements, obtaining required approvals, and processing travel reimbursements.
Support faculty recruitment, onboarding, and related personnel activities.
Support Unit Safety Officer responsibilities.
Coordinate safety-related activities.
Remain current with all licensures, certifications and mandatory compliances and trainings required of this position.
Adhere to all policies, procedures and practices.
Demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values.
Serve as a Value's leader while actively promoting and encouraging staff across the institution.
Perform other duties as assigned.