Secretary

Vail Unified School District • Vail, AZ

16d • Onsite

About The Position

Assist the assigned administrator with clerical duties associated with the smooth operations of the school or department.

Requirements

• High school diploma or GED.
• One to three years related experience and /or training, or equivalent combination of education and experience.
• Ability to read, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively to employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, percent, and to draw and interpret bar graphs.
• Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

• Notary Certificate.

Responsibilities

• Process a wide variety of paperwork including travel requests, field trip requests, student activity forms, requisitions, memorandums, reports, and letters.
• Perform secretarial and clerical duties for assigned administrator, including scheduling appointments, processing incoming mail, word processing, copying, answering phones, take notes at meetings, distributing staff bulletins and school newsletters.
• Assist staff, teachers, and parents as needed.
• Maintain an organized and visually pleasant office or work station.
• Greet students, parents, staff, community members, and general public.
• Maintain students records as required.
• Maintain appointments for the assigned administrator to minimize waiting by staff and visitors.
• Type evaluations and handle confidential information.
• Assist with incoming phone calls from staff, parents, and general public.
• May assist office clerk/registrar with registration and withdrawals of students. (School Locations Only)
• Present a positive image of the school and/or department to staff, students, parents, and community.
• Maintain an office filing system.
• Order supplies.
• Perform data entry as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED