Secretary - Pupil Personnel Services (Guidance), 12 months

Burlington County Institute of Technology•Medford, NJ

10d•Onsite

About The Position

Burlington County Institute of Technology is seeking a qualified, detail-oriented Secretary for the Pupil Personnel Services Department, supporting the Guidance Department at the Medford Campus. This is a full-time, 12-month position. The successful candidate will provide secretarial and administrative support and bring strong office management, communication, and organizational skills, with experience in a school or professional office setting. The role requires professional communication and correspondence, management of staff and student data, information retrieval, bookkeeping, filing, and preparation of office presentations. The Secretary must maintain confidentiality, exercise discretion, and interact effectively and professionally with students, staff, administrators, parents, and community members, including in challenging situations. Applicants must pass a criminal history background check, provide proof of U.S. citizenship or legal resident alien status, and establish New Jersey residency within one year of hire. Physical and drug testing are required. The position was posted October 13, 2026, is available December 1, 2026, and remains open until filled.

Requirements

High school diploma or equivalent.
At least two years of successful experience in a school or office setting.
Proficiency in Google Applications, online databases, Microsoft Office, or equivalent software.
Strong secretarial and general bookkeeping skills.
Ability to draft professional correspondence, manage staff and student data, retrieve information, and prepare office presentations.
Excellent oral and written communication skills, including proper grammar and vocabulary.
Demonstrated organizational and filing skills.
Ability to maintain confidentiality and exercise discretion.
Professional demeanor and etiquette.
Strong moral character, integrity, and initiative.
Enthusiastic personality and strong interpersonal skills.
Must pass a criminal history background check.
Proof of U.S. citizenship or legal resident alien status required.
Must establish New Jersey residency within one year of hire.
Physical and drug testing required.

Responsibilities

Support the Pupil Personnel Services Department and Guidance Department with secretarial and administrative work.
Draft professional correspondence.
Manage staff and student data and retrieve information.
Prepare office presentations.
Perform general bookkeeping and filing.
Maintain confidentiality and exercise discretion.
Communicate and work effectively with students, staff, administrators, parents, and community members, including during challenging situations.