(1.0) Food Service Secretary (Level ll - 12 months)

Livonia Public Schools•Livonia, MI

2d•Onsite

About The Position

The Food & Nutrition Services Secretary provides administrative, clerical, and operational support to the Food & Nutrition Services Department. The position assists with coordinating school meal programs, maintaining accurate records, supporting communication between schools and department staff, and helping ensure efficient food service delivery throughout the district. The successful candidate will demonstrate organization, attention to detail, confidentiality, customer service, and the ability to manage multiple responsibilities in a fast-paced school district environment. The role requires daily cooperation with others in the office, flexibility, teamwork, and a willingness to accept responsibility. Specific position details will be discussed with the administrator during the interview and at hiring. Salary and benefits are governed by the agreement between Livonia Public Schools and the Livonia Secretarial Association, Michigan Education Association.

Requirements

High school diploma or equivalent.
Demonstrated clerical, secretarial, or administrative experience.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, or comparable software.
Ability to learn and use district-specific software and procedures.
Strong written and verbal communication skills.
Accurate data entry, recordkeeping, and organizational abilities.
Ability to prioritize tasks, meet deadlines, and work independently.
Ability to maintain confidentiality and exercise sound judgment.
Professional customer service skills and ability to work cooperatively with diverse groups, including staff, administrators, parents, and vendors.
Effective time management and problem-solving skills.
Ability to manage interruptions and competing priorities.
Ability to handle sensitive information responsibly.
Commitment to supporting a positive, service-oriented school environment.
Flexibility, a cooperative approach, and ability to work as a team player.

Responsibilities

Provide daily secretarial and administrative support to the Food Services Department.
Ensure appropriate staffing by assigning substitutes to cover absences and maintain staff time-off requests.
Prepare, type, proofread, and distribute correspondence, reports, memoranda, forms, and other department documents.
Maintain organized electronic and paper filing systems.
Answer telephone calls, respond to inquiries, take messages, and direct questions to appropriate personnel.
Process staff attendance and payroll.
Process applications for student meal service and eligibility notifications.

Benefits

Traditional pension and tax-deferred retirement savings accounts with an employer matching contribution.
Personal Healthcare Fund (PHF), a portable, tax-deferred investment account for healthcare expenses in retirement; the district matches employee contributions dollar-for-dollar up to the first 2% contributed.
Medical insurance, including prescription drug coverage, subject to the stated weekly-hours eligibility thresholds and district contribution limits.
Optional cash in lieu of medical insurance for eligible employees.
Dental, vision, and life insurance, with premiums paid by the district for employees meeting the stated coverage and hours thresholds.
Long-term disability coverage, with premiums paid by the district for employees working at least 20 hours per week.
Employee Assistance Program offering confidential short-term counseling at no cost, available 7 days a week, for employees and eligible family members.
Paid holidays.
Earned vacation, sick, and bereavement days.
Longevity pay.
Paid act-of-God days, such as snow days.
Eligibility for employees' children who live outside district attendance boundaries to attend Livonia Public Schools through schools of choice, subject to the stated hours threshold.