Part Time Secretary

ASRC Federal•Southold, NY

1d•Onsite

About The Position

ASRC Federal Field Services, a Subsidiary of ASRC Federal Holding Company, is currently seeking a Part-Time Secretary at the Plum Island Animal Disease Research Center, located on Plum Island, NY. This role involves performing administrative functions in support of the Center Wide Support Program, ensuring adherence to facility-specific requirements and prescribed policies. The secretary will provide direct support to multiple department managers, project support staff, and projects, which may include entering biocontainment and active work zones. Key duties include preparing documents, drafting correspondence, scheduling appointments, organizing files, and providing information to callers. The position requires high-level administrative support, including research, statistical report preparation, handling information requests, and general clerical functions. Proficiency in PC applications for word processing, spreadsheets, and database management is essential. The role also involves setting up and maintaining filing systems, completing forms, reviewing work for accuracy, preparing memos and letters, responding to inquiries, making travel arrangements, and compiling travel expense reports. Additionally, the secretary will distribute mail, perform general office duties like ordering supplies, and maintain records management systems. Taking notes at meetings and preparing draft minutes are also part of the responsibilities.

Requirements

High School Diploma or GED.
2-4 years of more experience in administrative support position.

Responsibilities

Perform administrative functions in support of Center Wide Support Program.
Ensure applicable processes are adhered to as relates to facility specific requirements and prescribed policies and procedures.
Provide direct support to multiple department managers, project support staff and projects, which may include entering biocontainment and active work zones.
Prepare necessary documents for drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.
Provide high level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Perform administrative tasks such as maintaining information files and processing paperwork.
Use PC for spreadsheet, word processing, database management, and other applications.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Complete forms in accordance with company procedures.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed.
Prepare memos, letters, using word processing, spreadsheet, database, or presentation software.
Prepare responses to correspondence containing routine inquiries.
Make travel arrangements.
Compile information and prepare travel expense reports.
Distribute mail and other correspondence.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative support tasks.
Take notes at meeting and record key points, making sure all decisions and proposals are recorded; prepare draft of minutes.